Release Notes: New Releases

An optional schedule approval workflow is now available, providing a formal review step before schedules are published. This process adds an extra layer of control while ensuring schedules are automatically published if approvals are not completed by the deadline. Schedule approvals are configured on the Schedule Settings page.

Learn more about configuring schedule approvals.

The Journal Entry and Payroll Journal Entry records have been redesigned with a modernized layout that enhances usability while maintaining all the functionality of the classic form. Updates include a streamlined header, tabs for attachments and statistical entries, and a new activity feed for tracking changes and adding comments.

The new experience is now enabled for all customers by default. Users can switch back to the classic form if needed, but this option will be removed in Q4 2025. Learn more about the journal entry update.

Standard Journal Entry:

Payroll Journal Entry:

When book values are edited on a Fixed Asset, selecting Save will now prompt users to submit depreciation updates—just like using the Submit button. The options Save & New and Save & Close are hidden in this case. This ensures depreciation postings are properly updated when saving book changes.

The Rule Vault is now enabled for all R365 Instances, replacing the legacy Bank Rules tab. It supports both matching and transaction creation rules, with enhanced features like rule reordering and a consolidated table where bank rules for all accounts can be viewed in one place.

The ability to disable Rule Vault will be removed in October 2025. Learn more about the Rule Vault update.

The setting to ‘Display Credit Memos in Payment Runs’ has been enabled for all R365 instances.

When enabled, credit memos are pulled out of the Credits and Discounts details and are displayed in the transactions table of the Payment Run allowing users to apply credit memos in the transactions table. An additional column, ‘transaction type’ is also added to the table.

The setting is managed in the Miscellaneous tab of System Preferences and will be removed in 2025/2026.

The new AP Payment layout has been enabled for all R365 Instances and includes the same functionality as the classic record.

The option to switch to the classic record will be removed in October 2025. Learn more about the AP Payment update.

The option to @Mention users has been added to Documents to process comments.

@Mentioning a user will send a notification to the user via the notification window, R365 App, email, and or SMS specific to the notification settings set in the notification center.

The instance logo now appears in the system header and remains visible when the left navigation is collapsed.

Logo management is located on the Miscellaneous tab in System Preferences. Learn more about configuring a custom logo.

Theme Builder has been retired. Refer to the Change the Displayed Logo article for instructions on updating the system header logo.

R365 has updated its 1099 reporting logic to align with IRS changes for tax year 2025:

• Excess golden parachute payments are now reported in Box 3 of the 1099-NEC, as required by the IRS.

• Box 14 of the 1099-MISC has been removed, as it is now reserved for future use.

These changes apply to vendor records, AP invoices, and credit memos.

Historical Box 14 data has been migrated to Box 3 where applicable, and printed forms for 1099-NEC and 1099-MISC have been updated accordingly.

Journal Entries and AP Invoices can now be spread and memorized at a daily occurence.

New Electronic Data Interchange (EDI) specific permissions have been added to allow organizations to further customize who and what can be edited in Accounts Payable.

The following permissions are associated specifically with editing and deleting EDI transactions:

• Food

  • Food → AP Invoices → Edit AP Invoices → Edit EDI AP Invoices

  • Food → AP Invoices → Delete AP Invoices → Delete EDI AP Invoices

  • Food → AP Credit Memo → Edit AP Credit Memos → Edit EDI AP Credit Memos

  • Food → AP Credit Memo → Delete AP Credit Memos → Delete EDI AP Credit Memos

• Accounts Payable

  • Accounts Payable → AP Invoices → Edit AP Invoices → Edit EDI AP Invoices

  • Accounts Payable → AP Invoices → Delete AP Invoices → Delete EDI AP Invoices

  • Accounts Payable  → AP Credit Memo → Edit AP Credit Memos → Edit EDI AP Credit Memos

  • Accounts Payable → AP Credit Memo → Delete AP Credit Memos → Delete EDI AP Credit Memos

Address Verification is now available on the vendor record. When users input the address, the system uses Google to verify it and provides a suggested, verified address. Users can choose to proceed with the verified address or continue with the address they entered.

Address Verification is now available on the customer record. When users input the address, the system uses Google to verify it and provides a suggested, verified address. Users can choose to proceed with the verified address or continue with the address they entered.