GL Account Detail

The GL Account Detail report allows the User to drill into all transactions associated with a selected account. Reference numbers are hyperlinked to their respective transaction entries so that the User is able to view entry data that may be irregular.

Navigation

To navigate to the GL Account Detail Report, click 'My Reports' under 'Reports' in the left pane and select 'Financial' in the top header of the reporting window. Once opened, a listing of reports will be shown. 

Find 'GL Account Detail' and select 'Customize' next to the report. This will open up a listing of all Report Parameters that can be used to define your report.

Report Parameters

1. Account - A listing of all GL Accounts

2. Parent - This option allows the User to see or hide Subaccounts of each Parent Account

3. Filter By - A listing of all Location categories

4. Filter - A listing of all Locations associated with the selected Location category

5. Start Date - The beginning date for the report 

   R365 Best Practice
   Due to the large volume of data in the GL Account Detail report, it is recommended to run this report in quarterly segments to prevent timeouts and ensure successful exporting of data.

   Users can also use the OData connector for flexible data extraction and reporting.

6. End Date - The end date for the report 

7. Show Unapproved - This option will either include or exclude Unapproved transactions

8. Calendar - This option allows the User to view GL Account Details based on the Operational or Fiscal calendar

9. Sum by Transaction - When 'No' is selected, GL Accounts show the transaction details 

10. Subtotal By - Clicking 'Location' or 'Company' will show and subtotal transactions by Location or Transaction Type, respectively. Clicking 'None' will include all transactions, regardless of Location (unless otherwise marked in the 'Filter' and 'Filter By' fields) in numerical order

11. Show Comment / Location / # - These options will either abbreviate or show the full name for each field

12. Balance - The 'Typical' option will show a positive balance while the 'DR(+)/CR(-)' option will show the true balance

13. Include Stat Accounts - This will either include or exclude Statistical Accounts in the report

14. Exclude GL W/Out Activity - This will either include or exclude GL Accounts in the report that do not have any activity for the date range selected

15. Hide Zero Balances - This will either show or hide zero balances in the report

16)Run Button - Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action. Click here to learn more about this functionality

Click here to learn more about Report Views and their added functionality.

Default GL Account Drill-Downs

With most Financial Reports and all Custom Financial Reports, Users have the ability to click any number within the report to drill-down into the number. Drill-downs open the GL Account Detail Report in a new tab.

The GL Account Detail will run with the system default Report Parameters. However, when Users set customized default parameters, the GL Account Detail Report will run with the parameters set by the User.

To learn more about GL Account Drill-Downs, click here. 

Report Columns

1. Date - The date of the transactions broken down by GL Accounts and Locations

2. Type - The type of transaction

3. Ref. Number - The identifying number of the transaction. When this hyperlinked number is clicked, the transaction details will open up in a new window

4. Company - The name of the Vendor that is connected to the transaction

5. Location - The restaurant Location that received the transaction

6. Comment/Item - Any comment or Quantity per Each Amount written in the transaction details

7. Debit - The amount the account is increased

8. Credit - The amount the account is decreased

9. Balance - The amount remaining for each GL Account by the addition and withdrawal of funds from each Account's transactions

When a Retained Earnings account is included in the report, the value of the account from within the selected date range will appear as a line item similar to other accounts. 

Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.