Theoretical Variance Review Screen (Mobile)

The Theoretical Variance Review screen lists all counted items with their actual and theoretical quantities. It is used to review and resolve discrepancies before completing the inventory count.

From this screen, users can:

View all counted items and their variance details
Filter or sort the list to focus on specific variances
Review items flagged as violations
Open item details to confirm or adjust quantities

Security

Users must have the following permission to access the Theoretical Variance Review screen:

Food → Inventory Counts → View Inventory Counts → View Variance Tab

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

On the Inventory Count screen, tap Review Variances.

The Review Variances button is disabled for users without the View Variance Tab permission.

Theoretical Variance Review Screen Buttons and Fields

	Button/Field	Description
1	Back	Returns to the Inventory Count screen.
2	Search	Searches the item list for entered text.
3	Filter	Opens the filter menu with the following options: Filter By All items Violations Sort Efficiency % (descending) Actual quantity usage (ascending) Actual quantity usage (descending) Actual $ usage (ascending) Actual $ usage (descending) Theoretical quantity (ascending) Theoretical quantity (descending) Theoretical $ (ascending) Theoretical $ (descending) Template Displays all templates included in the count One or more templates must remain selected Template options are only available when the new Inventory Template experience is enabled.
4	Quick Filters	Filters the item list to show either all items or all items with variance violations.
5	Quantity Toggle	Switches the values between dollar and item quantity.
6	Item Summary	Variance summary for a single item within the count. Tap to open its item details.
7	Item Name	Name of the item counted.
8	UofM	Unit of measure used to count the item.
9	Actual Bar	Shows the actual usage of the item in dollars or in quantity. This bar will be orange when the item variance is outside the acceptable variance threshold. This bar will be green when the item variance is within the acceptable variance threshold.
10	Theoretical Bar	Shows the theoretical usage of the item in dollars or in quantity.
11	Violation Notice	Indicates that the item has a variance threshold violation.
12	Variance Percentage/ Efficiency %	The efficiency percent. This is the calculation of theoretical cost divided by the actual cost of the item. The efficiency percent is always calculated using cost in dollars and displays the same value whether reviewing the items in quantity or dollars.
13	Complete	Marks the inventory count as complete. This button is disabled until all storage locations are 100% counted.

Item Variance Details Screen

When an item is tapped, the item variance details appear.

	Button/Field	Description
1	Back	Returns to the Theoretical Variance Review screen.
2	Dollar / Quantity Tabs	Switches between dollar view or quantity view.
3	Actual / Theoretical Bars	The actual and theoretical usage of the item in either dollars or quantity. The actual bar will be orange when the item variance is outside the acceptable variance threshold. This actual bar will be green when the item variance is within the acceptable variance threshold.
4	Item Name	Name of the item counted.
5	Date Last Counted	The last time this item was counted.
6	UofM	Unit of measure used to count the selected item.
7	Efficiency %	The efficiency percent. This is the calculation of theoretical cost divided by the actual cost of the item. The efficiency percent is always calculated using cost in dollars and displays the same value whether reviewing the items in quantity or dollars.
8	Variance	The variance between the theoretical and actual usage. This is the actual usage minus the theoretical usage.
9	Previous Qty	Quantity of the item counted on the last inventory count.
10	Current Qty	Quantity of the item entered on the current inventory count.
11	Edit Entry	Tap to manually update counts for all storage locations and units of measure.
12	Purchases	The cost or quantity of the item purchased between the last count and the current count.
13	Transfers	The cost or quantity of the item transferred in or out of the store between the last count and the current count.
14	Waste	The cost or quantity of the item logged as waste between the last count and the current count.