Timecard Page

1

Location Selector

Displays the selected location. Click to choose a different location. Only accessible locations appear in the list.

2

Settings and Support Menu

Gear Button: Opens Timecard settings screen.

Three Dots Icon: Opens dropdown with links to Timecards beta support docs and Exit Timecards beta.

3

Last Synced

Displays the date and time when the page last refreshed.

4

Pay Period Card

Shows summary information for the current or most recent pay period. Only appears if pay periods are configured.

5

Date Range

Displays the date range of visible timecards, based on the selected view (day, week, or pay period). Use the arrows to go to the previous or next day, week, or pay period.

6

Status or Quick Review Filters

Shows the status of the day, week, or pay period.
When there is review needed, this acts as a quick filter, such as the following.

It filters timecards by status or review need. Options include:

• Missing punches - Missing or overlapping punches

• Needs review - Schedule variance, overtime, incorrect job, or suspected auto clock out

• Ready - No issues found

• Pay Period Closed [date] - Pay period was closed on the listed date and all timecards are locked.

7

Date Selector

Opens a calendar picker to select the day, week, or pay period view.

8

View Selector

Switches between day, week, and pay period views. Pay period view is disabled if pay periods are not configured.

• Day - All timecards from a single day are displayed.

• Week - All timecards from a single operational week are displayed.

  • Operational weeks are determined by the operational calendar.

• Pay Period - All timecards from a single pay period.

  • This button is disabled if pay periods are not configured.

9

Table Actions

• Search - Filters the table for the entered text.

• Table Views - Saved table filters and column settings. The highlighted view is currently displayed. Click on a view to display the table with the saved filter and columns settings. 

  Learn more about managing table views.

• Filter - Opens the Filter menu, where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button.

  

• Columns - Opens the Columns menu, where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button.

  

• Group By - Determines how timecards are grouped and the sort order:

  • Name - Timecards are grouped by employee and employee headers (#15) are displayed.

  • No group - Timecards are not grouped and employee headers (#15) are not displayed.
    
    

• Export - Exports the table to a .csv file.

10

Add Button / Reopen Pay Period Button

Add - Creates a blank timecard.

This button is only displayed for open pay periods.

Reopen Pay Period - Reopens the closed pay period and unlocks all timecards.

This button is only displayed for closed pay periods.

11

Activity Log Button

Opens the activity log for all displayed timecards.

12

Select All Box

Selects all timecards and opens the bulk edit menu.

13

Employee Header

Only shows when grouped by name. All timecards for the employee are listed beneath the employee.

14

Timecard Row

Details for a single timecard. Click to open the associated timecard record.

Selecting a checkbox beside a singe timecard will select the timecard and open the bulk edit menu.

15

Total Row

Totals for all displayed timecards combined.

16

Approve Button

Approves the selected timecard. Timecards with alerts cannot be approved.

17

Action Menu

Includes the following actions for the associated timecard:

• Edit - Opens the timecard record in edit mode.

• Delete - Deletes the timecard.

• View Activity - Opens the activity logs.

18

Alert / Status Indicator

Indicates an issue with the employee’s timecard:

Red Circle ! Alert :

• Missing punch

• Punch overlap

• Unpayable employee (employee missing required payroll information)

Yellow Triangle ! Alert :

• Schedule variance

• Overtime

• Different than scheduled job

• Automatic clock out suspected

• Employee dispute

• Missing break (if violating a configured break rule)

Moon Status :

• Cross-day shift

Suitcase Status : timecard contains other earnings for one or more of the following PTO earning types:

• PTO

• Sick

• Bereavement

• Vacation

Celebration Status : Timecard is on the day of another holiday.

Name

Employee’s full name. Always visible.

Date

Date of the timecard. Always visible.

Location

Location where the shift was worked.

Job

Job title for the worked shift.

Shift

Start and end times for the shift.

In Time

Clock-in time for the shift.

Out Time

Clock-out time for the shift.

Worked Hours

Total hours worked, including regular hours, overtime hours, and paid breaks. Excludes unpaid breaks.

Variance

Difference between scheduled work hours and actual worked hours.

Breaks

Total break hours and minutes.

Regular Hours

Total hours worked at regular rate. Excludes overtime hours.

Hourly Wage

If the punch comes from polled data, the hourly wage is based on the pay rate from the polled source for the job worked.

If the punch data is from a manually created timecard or R365 Time Clock, the employee’s pay rate for the job is from their employee record.

Overtime Hours

Total overtime and double-time hours, calculated using R365 overtime rules. Hover over the alert icon to view premium details.

Overtime Pay

Total pay from overtime hours.

Wages

Total wages, including regular pay and overtime pay.

Tips

Total POS cash and POS card tips from polled data.

If Tip Automation or Tip Import is enabled, all tips impacted by a tip distribution or tip import are only shown in the ‘Other Earnings Pay’ column.

Other Earning Type

Type of the earning in the ‘Other Earnings Pay’ column.

Other Earnings Pay

Total pay from other earnings.

Hover over the column for other earning details.

Gross Pay

Total pay, including regular pay, overtime pay, tips, and other earnings.

Payroll ID

Employee’s payroll ID for a 3rd party payroll system.

Time Clock ID

Employee’s ID for R365 Time Clock.

1

Status Icon

Indicates the status of the pay period:

• Blue Clock - Pay period is in progress and cannot be closed.

• Yellow Triangle !    - Pay period is due today and can be closed.

• Red Circle !  - Pay period is overdue and can be closed.

2

Pay Period Status

Indicates the status of the pay period:

• In progress - Current date is before the due date (#4) for the pay period.

• Due today - Current date is the due date (#4) of the pay period and the pay period can be closed.

• Overdue - Current date is after the due date (#4) and the pay period has not been closed.

3

Close Pay Period Button

Closes and locks the pay period.

This button only appears on or after the due date (#4).

4

Due Date

Last day of the pay period.

5

Progress Bar

Visual representation of approved timecards (blue) and unapproved timecards (grey).

6

Timecard Count

Number of approved timecards / number of total timecards.

1

Selected Count

Number of timecards selected.

2

Approve Button

Approves selected timecards.

3

X (Close) Button

Closes the bulk edit menu and unselects selected timecards.

1

Activity

Details for the logged activity:

• User

• Action

• Action details

• Date and time

2

Menu

Opens a drop down with the following option:

• Export activity report

3

X (Close) Button

Closes the activity log.