The shift details for a timecard can be edited from the Time & Attendance page.
Timecards cannot be edited when the pay period for the timecard is closed. To edit a locked timecard, reopen the pay period first.
When a timecard is edited, earnings and overtime from labor rules are recalculated for all of the employee’s shifts in that work week.
Security
Users must have the following permission(s) to edit timecard details:
Labor → Time & Attendance → Timecards → Edit Timecards
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Edit Shift Details
Follow these steps to edit shift details for a timecard:
Click steps to expand for additional information and images.
1) Navigate to the Time & Attendance page.
2) Select the location for the desired timecard.
Only locations that the user has access to can be selected.
3) Select the appropriate day, week, or pay period for the timecard.
4) Locate the employee for the timecard.
Search for the desired employee, or scroll through the listed timecards.
5) Click on the row for the desired timecard.
The associated timecard record will open.
6) Make desired edits to the employee information. (Optional)
Job
Only jobs assigned on the employee’s employee record can be selected.
Changing the job for the shift will automatically update the job rate to be the employee’s rate for that job on their employee record.
Job Rate
Changing the job rate for the timecard will only update the timecard being edited. No other timecards will be updated. The employee’s employee record will not be updated.
7) Make desired edits to clock in or clock out times. (Optional)
Selected clock in and clock out times cannot overlap other timecards.
Selecting a clock in time before the first hour of the business day or a clock out time after the last hour of the business day will result in a cross-day shift. Cross-day shifts are displayed as two timecards on the Time & Attendance page. Learn more about business days.
If the timecard does not already have earnings, deleting both the clock in and clock out times will delete the timecard. This action cannot be undone.
8) Add or update earnings. (Optional)
9) Select a reason for editing the timecard.
Only the listed reasons can be selected.
Users with the following permission can edit reasons:
Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons
Learn more about managing timecard reasons.
10) Click Save to save the timecard without approving it, or click Save + Approve to save and approve the timecard at the same time.
