Daily, Weekly, Monthly, and Quarterly Tasks (Accounting and Operations)

ACCOUNTING

OPERATIONS

1. Use To Do Checklist to map:

   • Payment Type Accounts

   • Sales Accounts

   • Job Titles

   • Missing Vendor Items

2. Approve Integrated AP Invoices

3. Process AP Payments

4. Process Daily Sales Summaries by:

   • Entering Cash Deposits

   • Review & Approve DSS

5. Process Daily Banking Activity by resolving transactions in unmatched tab   

1. Enter, review, and complete AP Invoices for food and beverage

2. Enter new Item Transfers and deny pending transfers

3. Enter new Waste Logs

4. Review and complete yesterday's DSS

5. Leave daily shift comments on the Home page

6. Onboard New Employees for Scheduler

7. Approve or Deny Requests in Scheduler

ACCOUNTING

OPERATIONS

1. Post payroll JE after confirming the following: 

   • Payroll JE date matches payroll ending date 

   • All DSS in payroll period are approved
     

2.  Run GL account Detail for Accrued Payroll to Confirm Reversal

1. Find and fix costing errors

   • Review Line Item AP Invoices for correct items and Units of Measure

   • Pro Tip: Use Receiving by Purchased Item report for consolidated review

2. Update Inventory Count Templates for newly added or removed items

3. Perform weekly Inventory

4. Publish weekly Forecast

5. Write and publish weekly schedule

ACCOUNTING

OPERATIONS

1.  Bank Reconciliation

2.  Review Financial Reports 

   • Balance Sheet up through Period Close

   • Profit and Loss for the Period

1.  Perform & Review period end inventory

   • Quantity counted for any mis-keyed items

   • Cost per each item (sort low to high and high to low)

   • Flags - Twice as Much, Half as Much, and Zero Quantity

2.  Review financials and operational reports for possible cost savings

   • Actual vs Theoretical Analysis for line-items COGS and variance

   • Menu Item Analysis

ACCOUNTING

OPERATIONS

1. Complete the Quarterly Accounting Self-Audit, which includes reconciling Balance Sheet Accounts

   1. Cash Account to Bank Statement

   2. Accounts Payable to AP Aging

   3. Accounts Receivable to AR Aging

1. Complete the Quarterly Operations Self-Audit, which includes reviewing and correcting the following:

   • Units of Measure - Incorrect math statements and misleading names

   • Purchased Items - Possible duplicates, missing categories, and incorrect GL assignments

   • Vendor Item Mappings - Possible mis-mapped items, update contract pricing