The Payroll Calendar defines the pay periods, submission deadlines, and pay dates used in payroll processing. It ensures payroll runs occur on time and that employees are paid according to schedule.
From this page, users can:
Security
Users must have the following permission(s) to access Payroll Calendar:
Payroll → Workforce Payroll → Payroll Calendar → View Payroll Calendar
Payroll → Workforce Payroll → Payroll Calendar → Edit Payroll Calendar
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Navigation
Navigation Menu
Select Workforce from the left navigation rail.
Under Payroll, select Payroll Calendar.
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Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.
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Page Buttons and Fields
Payroll Calendar
Button/Field | Description | |
|---|---|---|
1 | Create Payroll Calendar | Opens the wizard to create a new payroll calendar. |
2 | Views | Saved table filters and column settings. The highlighted view is currently displayed. Click on a view to display the table with the saved filter and columns settings. Learn more about managing table views:
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3 | Search | Filters the table for the entered text in the following columns. |
4 | Table Controls | Filter - Opens the Filter menu, where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button.
Columns - Opens the Columns menu, where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button.
Export - Exports the table to a .csv file. Refresh Data - Refreshes the table without changing the view. Row Height - Switches table row spacing between tall, medium, or short. Changes made to the table using this selector apply only while the page is open. To make this setting permanent across all tables, update it in User Preferences. Striped Rows - Enables or disables alternating row colors. Changes made to the table using this toggle apply only while the page is open. To make this setting permanent across all tables, update it in User Preferences. Column Filtering - Turns column filtering on or off. When enabled, filters can be applied directly in the column headers. Changes made to the table using this toggle apply only while the page is open. To make this setting permanent across all tables, update it in User Preferences. |
5 | Payroll Calendar | Displays a list of payroll calendars with key details such as year, pay frequency, and effective dates. |
6 | Trashcan | Deletes the selected payroll calendar record. |
Payroll Calendar Columns
Button / Field | Description |
|---|---|
Year | Displays the payroll year associated with the calendar. |
Payroll companies | Displays the payroll company or companies linked to the payroll calendar. |
Pay frequency | Displays the pay frequency defined for the payroll calendar. |
Status | Displays the current publication status of the payroll calendar. |
First pay date | Displays the first scheduled pay date for the payroll calendar. |
Next pay date | Displays the next upcoming pay date for the payroll calendar. |
Effective start date | Displays the date on which the payroll calendar becomes effective. |
Effective end date | Displays the date on which the payroll calendar ends. |
Last edited on | Displays the most recent date the payroll calendar was updated. |
Published by | Displays the user or system that published the payroll calendar. |