Journal Entries

The general ledger is a comprehensive record of all financial transactions for your organization, including journal entries. A journal entry is a specific record within the general ledger that details a single transaction. Journal entries capture financial events, track changes to individual accounts, and serve as the foundation for preparing financial statements.

Journal entries can be manually entered, system generated, or imported in to Restaurant365.

Navigation

To create a new journal entry, hover over over the Account option in the top ribbon and select Journal Entry.

To view existing journal entries, locate the General Ledger section in the left navigation menu and select Journal Entries.

Security

The permissions listed here are associated with journal entries.

Journal entry permissions are found in the permission tree as follows:

• General Ledger

  • Journal Entries

    • View Journal Entries

    • Edit Journal Entries

    • Create Journal Entries

    • Approve Journal Entries

    • Unapprove Journal Entries

    • Delete Journal Entries

  • Payroll Journal Entries

    • View Payroll JEs

    • Edit Payroll JEs

    • Create Payroll JEs

    • Approve Payroll JEs

    • Unapprove Payroll JEs

    • Delete Payroll JEs

Journal Entry Articles

Manually Enter a Journal Entry - Add journal entries by accessing the Journal Entry record from the Account menu.

Memorize a Journal Entry - Create a framework for future journal entries by memorizing one.

Import a Journal Entry - Import journal entries using a template.

Spreading a Journal Entry - Spread journal entries across set time periods.

Other Types of Entries

Intercompany Entries - Restaurant365 will automatically generate any needed intercompany entries when dealing with different legal entities in a single transaction.

Payroll Journal Entries - A payroll journal entry is a specific type of transaction recorded in the general ledger to account for employee compensation and related expenses.

DSS Journal Entries - Each Daily Sales Summary that is imported from the POS at a location creates two DSS Journal Entries. These entries are system-generated and can only be created, updated, deleted, or approved/unapproved from the Daily Sales Summary that created them.

API Generated Journal Entries - Certain payroll providers can generate journal entries in R365 by connecting with our API. Please contact R365 Support to request information on API-generated journal entries for third parties.

Reports and Troubleshooting

GL Account Detail Export - Journal entries directly affect the balance of GL accounts. Use this report to view all details related to a GL account.

Bank Balance vs. GL Account Balance - Similar to the GL Account Detail report, this article reviews the difference in bank account and GL account balance.

Unassigned Vendor Error - Learn more about this error produced by directly coding to the accounts payable account on a journal entry.

Beginning Balance Transactions - See an overview of how to create beginning balance transactions and import them in to Restaurant365.

GL Account: Disable Entry - Certain GL accounts are unavailable on account selectors. If an account appears on the GL but does not appear in account selectors, check the Disable Entry setting.