Rule Vault Overview & Security

The Rule Vault houses all active and inactive default matching rules and user-created transaction rules. From the Rule Vault screen, users can view both active and inactive rules, search and filter the list for specific rules, create a new transaction rule, and edit existing rules.

The Rule Vault is an upgraded version of the Bank Rules tab, which will be removed when this feature is enabled. All existing rules live in the Rule Vault, and even though rules can still be added on the Bank Activity screen, once created, they exist in and can be accessed from the Rule Vault.

Enable Rule Vault by selecting the Rule Vault checkbox on the Miscellaneous tab of the System Preferences screen.

Security

The permissions listed here are associated with the Rule Vault. These permissions can be added to custom user roles or single users. Learn more about managing permissions and custom user roles here.

Rule Vault permissions are found in the permission tree as follows:

• Banking

  • Bank Activity

    • Bank Rules

      • View Bank Rules

      • Edit Bank Rules

      • Create Bank Rules

      • Delete Bank Rules

The Permission Access report can be used to determine which user roles or users already have these permissions assigned.

Learn more about User Setup and Security here.

Navigation

In the top ribbon of the Accounting module, hover over Banking and select Get Bank Activity.The Bank Activity screen appears. In the top ribbon of the Bank Activity screen, select Rule Vault.The Rule Vault opens in a new window. To enable Rule Vault, select the Rule Vault checkbox on the Miscellaneous tab of the System Preferences screen.

Rule Types and Statuses

The Rule Vault houses two types of rules:

1. Default Matching Rules - These rules are system-generated and cannot be edited. However, they can be deactivated.

2. Transaction Rules - These rules are user-created and can be edited at any time.

Regardless of rule type, rules can have one of two statuses:

• Active

• Inactive

Click here to learn how to update the status of a rule.

Rule Vault list

Users can view all rules and complete multiple functions from the Rule Vault list.

	Field	Description
	New Rule	Open the Create Transaction Rule dialog box where the user can create a new transaction rule. For more information see Rule Vault: Create a Rule.
	Search	Begin typing search criteria in the field. The table updates to display rules that match the search criteria.
	Smart Grid controls	Like most Smart Grids, this table includes the following controls: Table Views - Create a new view or load a previously saved set of sort and filter preferences by selecting an existing view. Filter - Create and apply filters to the table. Users can filter the table by Rule Type, Transaction Type, and/or Assigned Bank Account. Columns - Show, hide, or rearrange table columns. For more information, see Working with Smart Grids.
	Select	Select one or more checkboxes to edit the selected rules. For more information, see Rule Vault: Edit a Rule.
	Number	The identification number assigned to the rule upon creation.
	Name	Name of the rule.
	Rule Type	Indicates whether the rule is a system-generated default match rule (Match) or a user-created transaction rule (Create).
	Bank Account	Bank account(s) to which the rule is applied. The rule is only applied to activity imported into the selected bank accounts. If a bank account is not selected, the rule does not apply to activity imported into the bank account.
	Vendor	Vendor(s) to which the rule is applied.
	Location	Detail Location(s) for the transaction that is created when an activity matches the rule.
	Account	GL Account(s) that are set as the Detail Account(s) for the transaction when activity matches the rule.
	Transaction Type	Type of transaction that the rule creates: Cash In (Deposit) or Cash Out (Expense/Withdrawal).
	Status	Indicates whether the rule is currently Active or Inactive. For more information about changing the status of a rule, see Rule Vault: Mark as (In)Active.

Related Articles

Creating a New Rule

Users can create new transaction rules to help match transactions in Bank Activity. Click here to learn how to create a Rule.

Editing a Rule

User-created transaction rules can be edited at any point if certain details need to be updated or if a rule needs to be deleted. Click here to learn more about editing a Rule.

Marking a rule as Active/Inactive

All rules can be marked as Active or Inactive. Click here to learn more about marking a Rule as Active or Inactive.

Viewing criteria for Default Matching Rules

Default Matching Rules are system-generated rules that attempt to match baseline transactions in Bank Activity. Click here to learn more about Default Matching Rules.

Bank Activity Screen: Updating and Matching Transactions

View matched rules and review unmatched transactions on the Bank Activity Screen. Click here to complete Bank Activity.