Rule Vault: Create a Rule

1

Copy button

Creates a copy of the current rule.

For a new rule, this icon is disabled until the rule is saved.

2

Delete button

Delete the current rule.

For a new rule, this icon is disabled until the rule is saved.

3

Create

Creates the current rule.

For a new rule, this button is disabled until all required fields have an entry.

4

Mark Inactive

Marks the current rule as inactive.

For a new rule, this button is disabled until the rule is saved.

If a rule is saved as an inactive rule, this button is replaced with mark active. Learn more about rule Statuses.

5

Expand/Collapse

Expands the side sheet to full screen or collapses the sidesheet from fullscreen.

6

Close

Closes the rule without saving

7

Name

The name of the rule.

Users can enter up to 50 characters

8

Description

An optional description of the rule.

Users can enter up to 75 characters

9

Bank Accounts

The bank accounts that will be assigned to this rule. A rule will only be applied to activity imported into the bank accounts selected here. If a bank account is not selected, then activity imported into that account will not follow this rule. The following modal will appear where bank accounts can be selected:

Best Practice

Each rule is created for one R365 location, so it is recommended to create separate rules for locations with separate bank accounts.

10

Transaction Type Selector

Allows the user to select the type of transaction the rule can be applied to.

Options include:

Cash In (Deposit)

Cash Out (Expense/Withdrawal)

11

Bank Activity Type

The field from bank activity that the current rule will look to when matching a transaction. Options include:

• Date

• Amount

• Name

• Comment

12

Function

The function or parameter used to tie the bank activity field (#11) to the value (#13). Options for this field vary depending on the bank activity field selected.

13

Rule Value

The user entered value the rule is trying to match to in bank activity. This field will vary depending on the bank activity field (#11) selected.

14

Delete button

Deletes the condition in the row.

15

+

When selected, a new roll will be displayed where an additional condition can be entered.

16

Vendor

An optional field where the user can associate the transaction created with the selected vendor. Search for the desired vendor from this field by typing in the vendor name or view the listing and then select the vendor.

17

Location

The location that will be set as the detail location for the transaction that is created when an activity matches this rule. Additional locations can be added via the additional details icon (#20) if the transaction amount needs to be allocated across multiple locations.

Ensure that the selected location has access to the vendor (if selected) and GL account entered.

18

GL Account

The GL account that will be set on as the detail Account for the transaction that is created when an activity matches to the rule. Additional GL accounts can be added via the additional details icon (#20) if the transaction amount needs to be allocated across multiple GL accounts.

If the desired GL account does not appear in the listing, it does not have access to the selected Location

19

Percentage

The percentage that should be allocated to the location and gl account in the row.

20

+

When selected, this will add additional detail row where users can allocate percentages to other locations or gl accounts. Detail lines can be removed by clicking the trash can icon at the end of the row.