Payroll Calendar Page

The Payroll Calendar defines the pay periods, submission deadlines, and pay dates used in payroll processing. It ensures payroll runs occur on time and that employees are paid according to schedule. If multiple payroll companies are enabled, use the Payroll Company dropdown to toggle between them.

The page displays the selected company’s pay frequency, first and next pay dates, and submission cutoff dates. If no payroll calendar exists, the page displays a prompt to create one.

From this page, users can:

Security

Users must have the following permission(s) to access Payroll Calendar:

Payroll → Workforce Payroll → Payroll Calendar → View Payroll Calendar
Payroll → Workforce Payroll → Payroll Calendar → Edit Payroll Calendar

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

Navigation Menu

Select Workforce from the left navigation rail.
Under Payroll, select Payroll Calendar.

Search

Navigate to pages with the R365 global search bar:

Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.

Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

Page Buttons and Fields

Payroll Calendar

	Button/Field	Description
1	Payroll Company Dropdown	Displays the payroll company associated with the calendar. Select a different company if multiple are available. Only payroll companies that the user has access to can be selected.
2	Delete Button	Deletes the Payroll Calendar displayed on the page.
3	Edit Button	Opens the Payroll Calendar Wizard. Only future pay dates can be edited. See Payroll Calendar Wizard.
4	Pay Frequency	SSpecifies how often employees are paid: weekly, biweekly, semi-monthly, or monthly.
5	First Pay Date	The first date the employees will be paid.
6	Next Pay Date	The next date employees will be paid.
7	Last Edited On	The date of the most recent update to the Payroll Calendar.
8	Created By	The username of the user that created the Payroll Calendar.
9	View Toggle	Switches the view from calendar view to list view.
10	Excel Icon	Exports the payroll calendar to a downloadable CSV file.
11	Legend	Weekend/Bank Holiday Adjustment — Highlights the dates adjusted due to weekends or bank holidays. Learn more about bank holidays. When setting up a Payroll Calendar, the user can choose whether pay days fall before or after weekends and holidays. Manual Adjustment — Highlights pay dates that have been manually adjusted.

Payroll Calendar Columns — List View Toggled

Column	Description
Period	The sequential number of the pay period (e.g., 1, 2, 3).
Start Date	The start date of each pay period.
End Date	The end date of each pay period.
Submission Date	The date payroll data must be submitted for processing. Timesheets must be submitted by this date. Payroll submitted after this date results in delayed payment.
Pay Date	The date employees are paid. This field can be edited after the calendar is created.

Payroll Calendar — Calendar View Toggled

	Button/Field	Description
1	Calendar Key	Pay Date — The day the employee is paid. Submission Cutoff — The date payroll data is submitted for processing. Bank Holiday — If a pay date falls on a holiday, the date is grayed out and cannot be selected. Learn more about bank holidays. Pay Period — The days within a pay period. Weekend/Bank Holiday Adjustment — Highlights the dates adjusted due to weekends or bank holidays. Manual Adjustment — Highlights pay dates that have been manually adjusted.
2	Download	Exports the Payroll Calendar to a downloadable PDF file with dates important to employees.