Payroll Calendar Page

In Beta

This feature is in beta for select customers. Contact your CSM for more information.

The Payroll Calendar displays the pay cycle, pay dates, and payroll submission dates for the selected payroll company. If multiple payroll companies are enabled, use the dropdown to toggle between them.

From this page, users can:

Security

Users must have the following permission(s) to access Payroll Calendar:

Payroll → Workforce Payroll → Payroll Calendar → View Payroll Calendar
Payroll → Workforce Payroll → Payroll Calendar → Edit Payroll Calendar

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

In the R365 navigation menu, under Payroll, select ‘Payroll Calendar'.’

Page Buttons and Fields

Payroll Calendar

	Button/Field	Description
1	Payroll Company Dropdown	Payroll company associated with the displayed payroll calendar. Select the dropdown to choose a different payroll company. Only payroll companies that the user has access to can be selected.
2	Delete Button	Deletes the Payroll Calendar displayed on the page.
3	Edit Button	Opens the Payroll Calendar Wizard. Only future dates can be edited. Past dates and pay frequency cannot be changed.
4	Pay Frequency	Specifies how often employees are paid. Options include weekly, biweekly, semi-monthly, and monthly.
5	First Pay Date	The first date the employees will be paid.
6	Next Pay Date	The next date employees will be paid.
7	Last Edited On	The date of the most recent update to the Payroll Calendar.
8	Created By	The username of the user that created the Payroll Calendar.
9	View Toggle	Switches the view from calendar view to list view.
10	Excel Icon	Exports the payroll calendar to a downloadable CSV file.
11	Legend	Weekend/Bank Holiday Adjustment — Highlights the dates adjusted due to weekends or bank holidays. Learn more about bank holidays. When setting up a Payroll Calendar, the user can choose whether pay days fall before or after weekends and holidays. Manual Adjustment — Highlights pay dates that have been manually adjusted.

Payroll Calendar Columns — List View Toggled

Column	Description
Period	The sequential number of the pay period (e.g., 1, 2, 3).
Start Date	The start date of each pay period.
End Date	The end date of each pay period.
Submission Date	The date payroll data is submitted for processing. Timesheets must be submitted on or before this date. Payroll submitted after this date will result in employees not being paid on the scheduled pay date.
Pay Date	The date the employee is paid.

Payroll Calendar — Calendar View Toggled

	Button/Field	Description
1	Calendar Key	Pay Date — The day the employee is paid. Submission Cutoff — The date payroll data is submitted for processing. Bank Holiday — The days the bank is closed, these days can impact pay period dates. Learn more about bank holidays. Pay Period — The days within a pay period. Weekend/Bank Holiday Adjustment — Highlights the dates adjusted due to weekends or bank holidays. Manual Adjustment — Highlights pay dates that have been manually adjusted.
2	Download	Exports the Payroll Calendar to a downloadable PDF file with dates important to employees.