The payment run record has been updated to include credit memos in the invoice table.
Learn more about the payment run update.
The Payment Run record provides users with a list of approved AP invoices, which can be filtered by vendor, location, location reporting category, vendor group, and invoice priority. Users can then apply AP credit memos & discounts, create AP payments, print checks, and produce ACH and Positive Pay exports for selected invoices. In order to fully utilize the Payment Run screen, vendors must be properly set up (including all fields on both the 'General' and 'Vendor Additional Info' tabs), bank account balances and next check numbers need to be updated, and AP invoices, AP credit memos and any Payment Terms Discounts must be entered and Approved.
AP Invoices that are put on hold will not appear in a Check Run. Learn more about Payment Holds.
Security
Payment Run Permissions are found in the Permission Tree as follows:
Payment Runs
View Payment Runs
Export ACH in Payment Runs
Send/Edit R365 Payments
Email ACH Stubs in Payment Runs
Print Checks w/Signature in Payment Runs
Print Checks in Payment Runs
Create/Edit Payment Runs
Create Checks in Payment Runs
Approve Payment Runs
Unapprove Payment Runs
Delete Payment Runs
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Payment Run Record
The Payment Run Record is where users select approved AP invoices, apply AP credit memos for payment. It can accommodate all supported payment types creating one central place for payment creation.
Payment Date
Payment Dates can be set for all transactions, or just unchecked transactions, or selected transactions providing flexibility for different payment terms.
Saved Payment Runs
Payment Runs can initiated and saved for future use. Saved Payment Runs can be loaded from the 'Saved Payment Runs' selector.
Discounts from Early Payment
Discounts, taken as a result of Discount Payment Terms, can be applied on the Payment Run and are indicated in the C/D column with a ‘D’. Learn more about Discounts from Early Payment.
Applying AP Credits
AP Credit Memos that have been entered and approved can be applied to AP invoices on the payment run.
Organizations with ‘Display Credit Memos in Payment Runs’ enabled, will see credit memos displayed in the transaction listing.
Organizations with ‘Display Credit Memos in Payment Runs disabled, can apply credit memos in the Credit & Discounts details.
Learn more about applying credit memos.
Payment Runs Page
The Payment Runs page lists all Payment Runs created along with their details and statuses. Users can update a Payment Run via this window. Click here to learn more about the Payment Runs page.
Payment Runs Page: Payment Run Statuses
Payment Runs can have one of five statuses to show at what stage in the approval and payment creation process it is located. Statuses include:
Draft
Unapproved
Approved
Payments Created
Payments Processed
Payment Run Approvals
When Payment Run Approvals are enabled, payment runs must be submitted and approved before creating payments. On the Payment Runs page, unapproved runs appear in a Pending section, while approved runs appear separately. Users can review each pending run in a sidesheet and approve it there or from the grid. Only after approval can the Create Payments action be used to move forward with payment creation.
Creating Payments
Depending on the Payment Method of the Vendors that will be paid on a Payment Run, AP Payments, Checks, Positive Pay Exports, and ACH Stubs can all be created on the Payment Run from the Payment Created window. Learn more about Creating Payments.
ACH Payment
ACH exports and ACH Stubs can be produced on the Payment Run Payment Created window.
Positive Pay
Positive Pay can be exported from the Payment Run Payment Created window.
Payments Runs and R365 Payments
Organizations with R365 Payments can utilize the Payment Run to select and send payments through the R365 Payments service.
When payments are made to vendors with a payment method of R365 payments, the Send R365 Payments option is available for selection, and submits the payments for processing.
