The Payment Run screen provides a User with a list of Approved AP Invoices, which can be filtered by Vendor, Location Reporting Category, and Invoice Priority. The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices. In order to fully utilize the Payment Run screen, Vendors must be properly set up (including all fields on both the 'General' and 'Vendor Additional Info' tabs), Bank Account balances and next check numbers need to be updated, and AP Invoices, AP Credit Memos and any Payment Terms Discounts must be entered and Approved.
To create a Payment Run, perform the following steps in order:
Hover over 'Vendor' in the top ribbon and select 'Payment Run'.
Use the 'Select Invoices From' selector to select the Legal Entities (and thereby indirectly select the Locations) from which to populate the Invoice Grid.
Select the Checking Account that will be used to pay all selected AP Invoices.
Select the Location that will be listed on the Header of all AP Payments created in the payment run.
Set the Payment date that will appear on each AP Payment.
Verify the Bank Account Balance and Next Check Number.
Select which AP Invoices will be paid
Invoices can be filtered by Due/Discount date, Vendor Group, Location Reporting Category, or Invoice Priority.
View and Apply AP Credit Memos.
Create Payments.
Print Checks.
Close the Payment Run.
AP Invoices that are put on hold will not appear in a Check Run. Click here for more information on Payment Holds.
Security
Payment Run Permissions are found in the Permission Tree as follows:
Payment Runs
View Payment Runs
Export ACH in Payment Runs
Send/Edit R365 Payments
Email ACH Stubs in Payment Runs
Print Checks w/Signature in Payment Runs
Print Checks in Payment Runs
Create/Edit Payment Runs
Create Checks in Payment Runs
Approve Payment Runs
Unapprove Payment Runs
Delete Payment Runs
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Payment Run Record
The Payment Run Record is where Users can select Approved AP Invoices, apply AP Credits and create AP Payments. Click here for more information on the Payment Run Record.
Create a Payment Run
Click here for detailed steps on how to Create a Payment Run.
Saved Payment Runs
Payment Runs can be saved for future Use. Click the 'Save PMT Run' action on the Payment Run screen to save the Payment Run. Saved Payment Runs can be loaded from the 'Saved Payment Runs' selector.
Payment Date
Payment Dates can be set for all Invoices, or just unchecked invoices. Click here for more information on Payment Date.
Discounts from Early Payment
Discounts, taken as a result of Discount Payment Terms, can be applied on the Payment Run. Click here for more information on Discounts from Early Payment.
Applying AP Credits
AP Credit Memos that have been entered and Approved can be applied to AP Invoices on the Payment Run. Click here for more information on Applying Credit Memos.
Payment Runs Page
The Payment Runs page lists all Payment Runs created along with their details and statuses. Users can update a Payment Run via this window. Click here to learn more about the Payment Runs page.
Payment Runs Page: Payment Run Statuses
Payment Runs can have one of five statuses to show at what stage in the approval and payment creation process it is located. Click here to learn about Check/Payment Run Statuses.
Creating Payments
Depending on the Payment Method of the Vendors that will be paid on a Payment Run, AP Payments, Checks, Positive Pay Exports, and ACH Stubs can all be created on the Payment Run. Click here for more information on Creating Payments.
ACH Payments
ACH exports and ACH Stubs can be produced on the Payment Run Payment Created prompt. Click here for more information on Creating Payments.
Positive Pay
Positive Pay can be exported from the Payment Run Payment Created prompt. Click here for more information on Creating Payments and Positive Pay Reports.