Payment Runs Page

  • Updated on Oct 29, 2025
  • Published on Jun 10, 2024
  • 2 minute(s) read
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The Payment Runs page displays all payment runs in the database in a sortable grid, and provides an overview of current, pending, and completed payment runs.

From this page, payment runs can be created, reviewed, updated, and opened to create matching payments. When 'Payment Run Approvals' is enabled, incomplete payment runs are grouped in a 'Pending' section at the top of the page to make identifying runs that require attention easier and faster.

Security

The Permissions listed here are associated with Payment Runs:

  • Accounts Payable

    • Payment Runs

      • View Payment Runs

      • Export ACH in Payment Runs

      • Send/Edit R365 Payments

      • Email ACH Stubs in Payment Runs

      • Print Checks w/Signature in Payment Runs

      • Print Checks in Payment Runs

      • Create/Edit Payment Runs

      • Create Checks in Payment Runs

      • Approve Payment Runs

      • Unapprove Payment Runs

      • Delete Payment Runs

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

Navigation Steps

  1. Open the Accounting application.

  2. Expand Accounts Payable.

  3. Click Payment Runs.

Search

Navigate to pages with the R365 global search bar:

  1. Enter all or part of the page name in the R365 global search bar.

  2. Select the page from the results list.

Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.


Payment Runs Grid

Payment Runs Grid Buttons and Fields

Button/Field

Description

1

Search Bar

Filters the table for the entered text.

2

Create Payment Run

Opens the Payment Run Record. Learn more about Creating Payment Runs.

3

Table Actions

  • Table Views - Saved table filters and column settings. Learn more about managing table views:

  • Filter - Opens the Filter menu, where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button. 

  • Columns - Opens the Columns menu, where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button.

  • Export - Exports the table to a .csv file.

  • Refresh Data - Refreshes the table without changing the view.

Payment Runs Grid Columns

Click on any Payment Run in the grid to open the Payment Run Details screen.

Field

Description

Payment Run

Displays the name of the Payment Run.

  • New Payment Runs are automatically named as:
    Bank Account Number - Date - Time Stamp - Sequence Number - User’s Full Name.

  • The name can be edited from the Payment Run record and does not need to be unique.

  • The Sequence Number reflects how many Payment Runs the same user created on that date.

Status

Shows the current status of the Payment Run. Possible statuses include:

  • Draft – saved but not submitted.

  • Unapproved – pending approval or modification.

  • Approved – ready to be unapproved, updated, or paid.

  • Payments Created – payments generated and waiting for processing (printing checks or processing through R365 Payments, if enabled).

  • Payments Processed – all payments have been processed.

Learn more about Payment Run Statuses.

The grid is filtered by default to 'Payments Created' or 'Payments Processed.' Remove this filter from the 'Filter' button.

Payment Date

Displays the default payment date for accounts payable (AP) payments created in this Payment Run.

Total Amount

Shows the total amount of all AP payments created in this Payment Run.

Bank Account

Lists the bank account used to record all AP payments in this Payment Run.

Location

Displays the Location associated with this Payment Run.

Payment Run Approvals

Payment Run Approvals adds an approval step to payment run processing. When enabled, the layout of the Payment Runs page is modified to group 'Unapproved' and 'Approved' Payment Runs in a separate section at the top of the page.

Learn more about Payment Run Approvals here.

To enable Payment Run Approvals, contact your CSM.