Payment Run Details

The Payment Run Details screen displays a complete record of a payment run, including all transactions and related payment actions.

Located within the Payment Runs page, it helps verify invoice selection, confirm approval status, and generate payments before completing the run.

From this screen, users can:

Security

The Permissions listed here are associated with Payment Runs:

Accounts Payable
- Payment Runs
  - View Payment Runs
  - Export ACH in Payment Runs
  - Send/Edit R365 Payments
  - Email ACH Stubs in Payment Runs
  - Print Checks w/Signature in Payment Runs
  - Print Checks in Payment Runs
  - Create/Edit Payment Runs
  - Create Checks in Payment Runs
  - Approve Payment Runs
  - Unapprove Payment Runs
  - Delete Payment Runs

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

Navigation Steps

Navigate to the Payment Runs page.
Click the desired Payment Run in the Payment Runs grid.

If the payment run is still in 'Draft' status, the Payment Run Record will open for editing.

If Payment Run Approvals is enabled, click 'Details' on the desired 'Pending Run' or the desired record in 'Past Runs'.

Learn more about Payment Run Approvals here.

Payment Run Details screen

In this article, the Payment Run details screen will be broken down into the following sections:

A. Payment Run Header

	Button/Field	Description
1	Payment Run	The name of the payment run.
2	Status	The current status of the payment run. Statuses include: Draft Unapproved Approved Payments Created Payments Processed Learn more about the Payment Run process and its associated statuses.
3	Save	Saves any changes made to the payment run.
4	Approve / Unapprove	When 'Payment Run Approvals' is enabled, approves or unapproves the payment run, depending on its current status.
5	Create Payments	Opens the 'Payments Created' screen to create payments for the selected transactions. Learn more about creating payments. When 'Payment Run Approvals' is enabled, the run must be approved before payments can be created.
6	Close	Exits without saving changes.

B. Payment Run Info Card

	Button/Field	Description
1	Payments to Be Paid	The number of payments to be made, based on invoice selections in the Invoices by Vendor List.
2	Invoices Included / Excluded	Displays two data points: Invoices – number of invoices included, or toggled on, in the Payment Run. Excluded – number of invoices excluded, or toggled off, in the Payment Run.
3	Payment Run Total	The total amount of the Payment Run for all invoices toggled on.
4	Balances Before / After	Displays two data points: Balance Before – current balance in the Payment Run’s bank account. Balance After – balance in the Payment Run’s bank account after subtracting the Payment Run Total.
5	Bank Account	The name and number of the Payment Run’s bank account.
6	Location	The Location assigned to the Payment Run.
7	Date	Displays the default payment date for accounts payable (AP) payments created in this Payment Run.
8	Payment Run Note	Displays an optional note viewable by any user with access to the Payment Run. The field supports up to 2,500 characters.

C. Invoices by Vendor List

	Button/Field	Description
1	Vendor Drop-Down	Opens a list of all vendors from the Payment Run’s transactions. Filter for specific vendors to assist with completing or approving the Payment Run.
2	Filtered Total	The total amount of the Payment Run for all transactions toggled on.
3	Vendor Toggle	Includes (on) or excludes (off) the vendor and its transactions from the Payment Run.
4	Vendor	The name of the vendor and the number of transactions included. The entire vendor can be toggled off using the Vendor Toggle, or individual transactions can be toggled off using the Transaction Toggle. Transactions for each vendor can be collapsed by clicking the Vendor name.
5	Vendor Total	The total amount of transactions toggled on for the selected Vendor.
6	Vendor Transaction	The individual Vendor Transaction card. See below for more details.

D. Vendor Transaction Card

	Button/Field	Description
1	Transaction Toggle	Includes (on) or excludes (off) the transaction from the Payment Run.
2	Transaction	The transaction number, hyperlinked to its invoice record. The linked record opens in a new window for further review.
3	Invoice Priority Status	The invoice’s priority status, if one is set.
4	Comments	Displays comments from the transaction comments field. If the 'Payment Hold' toggle is enabled, it also appears here.
5	Due Date	The date the payment is due.
6	Payment Date	The date the payment is made.
7	Location	The location associated with the payment.
8	Payment Total	The total amount of the invoice and the payment method set on the vendor record.

Once the Payment has been created, the AP Payment number will be included on the Vendor Transaction. This number is hyperlinked to the AP Payment record, and displays a 'Voided' status if the Payment has been voided.