Payment Run: Payment Date

The Payment Run page provides a list of approved AP invoices. From this page, users can apply credit memos and discounts, create payments, print checks, and produce ACH and positive pay exports for selected invoices. For more information, see Payment Run Overview.

The Payment Date field found on the Payment Run page determines the date that appears on any AP payments that are created on the payment run. The date printed on each check will match the payment date on the line for the invoice, which might differ from the payment date in the header.

By default, the payment date in the header for each is the current date. Payment dates can be adjusted in bulk or per invoice. 

Updating Payment Dates in Bulk

Adjusting the value in the Payment Date field in the header will update the payment date for every invoice on the Invoices tab. If invoices have been selected, the user can choose between the following options:

• Invoices not selected for payment - Only unselected invoices are updated with the date in the header.

• Invoices selected for payment - Only selected invoices are updated with the date in the header.

• All Invoices - All selected and unselected Invoices will be updated.
  
   

Updating Payment Dates per Invoice

Editing the payment date on the line for the invoice will change the payment date for that invoice only.

Example:

In this example, when the payment run first opens, the payment date in the header defaults to 5/17/2020, along with the payment dates in the invoice detail lines below it.

The user selects an invoice and changes the payment date in the header 5/20/2020.
The Update Payment Dates confirmation window appears, and the user selects Invoices not selected for payment. 

Payment dates for all invoices except the third invoice (previously checked) are updated.

Print Checks

Selecting the desired invoices allows them to be created and printed; the result will be two checks printed: one check with a date of 5/20/2020 for two invoices, and one check with a date of 5/17/2020 for one invoice.