Paycheck Run Details

1

Status

Indicates the status of the entire paycheck run. Does not indicate the status of individual checks within the paycheck run.

Approved - The associated pay run is approved, but the funding transaction and direct deposits have not been processed yet.

Partially Paid - Indicates that the associated pay run has been processed, but not all paychecks in the paycheck run have been printed or submitted for printing through Print & Ship.

Released - The paycheck run has been sent for printing through Print & Ship.

Paid - The associated pay run has been processed, and all paychecks have been printed either manually or through Print & Ship.

If the paycheck run only contains paystubs for direct deposit, the status will automatically change to ‘Paid’ from ‘Approved’ when the pay run is processed.  

2

Action Menu

Print Checks - Manually prints all included paychecks. Learn more about manually printing paychecks here.

• This option is no longer available after all paychecks have been successfully printed.

Print Paystubs - Manually prints all included paystubs.

Submit Checks - Submits paychecks for printing offsite through Print & Ship.

• This option is only available if Print & Ship is enabled and paychecks have not already been printed.

• The submission deadline for checks to be shipped the next day is 9:00 am MT. When 'Submit Checks' is clicked between 9:00 am and 11:00 am MST, an option to request expedited printing will be displayed.

Delete - Delete the paycheck run and all associated checks and unapproved journal entries. The associated pay run will be available for selection when manually creating a new paycheck run.

• This option is not displayed if checks have been submitted for printing through Print & Ship.

3

Paycheck / Paystub

Indicates the number of paychecks and paystubs contained in the paycheck run.

4

Payment Total

Total payment amount for all paychecks and paystubs in the paycheck run.

5

Balances

Before and after balances of the default payroll bank account for the legal entity associated with the paycheck run.

6

Bank Account

Default payroll bank account for the legal entity associated with the paycheck run.

7

Legal Entity

Legal entity associated with the paycheck run.

8

Location

Location associated with the paycheck run. Only displayed when the Payroll Clearing setting is ‘By Location’.

9

Date

The date that will be printed on paychecks. It is recommended to update this date before printing checks by clicking 'Edit', then selecting the appropriate pay date.

This date cannot be changed once any paychecks within the paycheck run have been printed.

10

Journal Entries Button

Opens the ‘Journal Entries Created for This Paycheck Run’ window where payroll journal entries and funding journal entries linked to the paycheck run can be viewed. Learn more about funding and payroll journal entries associated with pay runs.

1

Payroll Journal Entry

One-Time Journal Entry

Number of the payroll journal entry linked to the paycheck run. Click to open the associated payroll journal entry record in a new tab.

If the associated pay run is a one-time payment, this button is labeled ‘One-Time Payment Journal Entry’. Click to open the associated journal entry record in a new tab.

If no journal entry has been linked, ‘No linked JE’ is displayed instead of the journal entry number.

2

Funding Journal Entry

Number of the funding journal entry linked to the paycheck run. Click to open the associated journal entry record in a new tab.

If no journal entry has been linked, ‘No linked JE’ is displayed instead of the journal entry number.

3

+Create Button

Creates a new journal entry and links it to the paycheck run.

This button only appears when a journal entry of the associated type has not been created and linked yet.

All GL account mappings for earning and withholding types associated with a paycheck run must be mapped in order to create a journal entry from the Paycheck Runs page.

If there are no unprinted paychecks associated with the paycheck run, the +Create button for funding journal entries is disabled.

1

Check Number

When the paycheck run is created, paychecks are numbered in sequence with the checks for the associated bank account.

2

Employee

Name of the employee being paid.

3

Check Date

Pay date of the paycheck.

4

Check Total

Total amount of the paycheck.

5

Print

Prints the associated paycheck. If the paycheck has been previously printed, a paystub can be reprinted. Learn more about manually printing paychecks and paystubs here.

6

Void

Opens the Void Paycheck window. Learn more about voiding paychecks.

Paystubs cannot be voided. Paychecks printed through Print & Ship cannot be voided.

1

Employee

Name of the employee being paid.

2

Check Date

Pay date of the paystub.

3

Print

Downloads a printable PDF of the paystub.