This feature is in beta for select customers. Contact your CSM for more information.
During onboarding, legal entities are created from the Legal entity setup step of the Onboarding dashboard. The Legal entities setup step contains a focused view of the parameters required to create a legal entity. From this step, users can:
Additional legal entity fields can be managed from the legal entity record.
Security
Users must have the following permissions to create legal entities in the Legal entity setup step:
Administration → Dashboards → View Onboarding Dashboard
Administration → Legal Entities → View Legal Entities
Administration → Legal Entities → Create Legal Entities
Administration → Legal Entities → Edit Legal Entities
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Setup Legal Entities in the Table
At least one legal entity must be created to complete the legal entity setup step.
Each EIN should only be represented once.
To create a legal entity in the Onboarding dashboard, follow these steps:
Click steps to expand for additional information and images.
1) Navigate to the Onboarding dashboard.
A) Open the Home application.
B) Select Onboarding dashboard.
2) Click Get started in the Legal entities step.
3) In the Legal entities table, enter the name of the legal entity.
R365 Best Practice
Enter the name exactly as is appears on legal and tax forms.
4) Edit the R365 entity ID. (Optional).
The R365 entity ID is used to identify the legal entity in reports and in transactions.
By default, legal entities are numbered as 001, 002, 003, etc. If a numbering system has not been established for legal entities, use the default numbering.
The R365 entity ID can be edited once the legal entity has been created.
5) Enter the Tax ID. (Optional)
The Tax ID may also be referred to as an EIN. It must be alphanumeric and must be unique across all legal entities.
6) Add the legal entity address.
7) Click + Legal Entity to add an additional legal entity. (Optional)
8) Repeat steps #4-7 until all desired legal entities are represented in the Legal entities table.
A legal entity record will be created for each legal entity in the table.
9) Click Complete and close to finalize the legal entity setup step.
Once completed, this step cannot be reopened. View created legal entities or add additional legal entities on the Legal entities page.
Import Legal Entities in the Onboarding Dashboard
Imported legal entities create new rows in the legal entities table unless the legal entity name is a duplicate.
At least one legal entity must be created to complete the legal entity setup step.
Each EIN should only be represented once.
To import legal entities in the Onboarding dashboard, follow these steps:
Click steps to expand for additional information and images.
1) Navigate to the Onboarding dashboard.
A) Open the Home application.
B) Select Onboarding dashboard.
2) Click Get started in the Legal entities step.
3) Click template to the download the legal entity template.
4) Open and complete the Legal Entity template.
The columns on the template correspond to the columns of the legal entity table:
Legal Entity Name
Legal Entity ID
Address 1 /Street
Address 2 /Apt Suite Etc
City
State
Postal Code
Country
Ensure the template is saved before proceeding.
5) Click Upload template.
6) Click in the upload box to open the file explorer or drag and drop the completed template to the upload box.
The upload supports CSV and XLSX files.
7) Click Upload.
The legal entities from the template will populate in the table.
Missing fields or invalid fields are indicated in the table with a red circle and must be resolved before proceeding.
8) Click Complete and close.
