Payroll accounts are mapped in the Mapping Tool. When a Pay Run is approved, payroll journal entries are automatically created in the Accounting application. The payroll account mapping determines which GL account is used for each payroll account. Each payroll account in R365 is associated with a specific earning, benefit, or deduction.
When mapping payroll accounts to GL accounts, users can choose to map by all or by legal entity.
Map by all: applies the selected GL account to every legal entity.
Map by legal entity: allows specific GL accounts to be assigned per legal entity. For any legal entities not individually mapped, the default GL account is used.
When the ‘Use Job GL Account for Payroll Journal Entry’ setting is enabled, salary expense, hourly expense, and hourly overtime expense will use the GL Account assigned to the job instead of the GL Account mapped in the Mapping Tool.
Security
Users must have the following permission(s) to map payroll accounts:
Payroll → R365 Payroll → GL Mapping → Edit Payroll Mapping
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Map Payroll Account by All
Mapping payroll accounts by all applies the mapping for the payroll account to all entities in R365.
To map a payroll for all entities, follow these steps:
Click steps to expand for additional information and images.
1) Navigate to the Mapping Tool.
2) Switch to the Payroll Accounts tab.
3) To filter the view to unmapped accounts, click Unmapped in the view selector. (Optional)
4) Click into the desired payroll account row to open the payroll account mapping details.
5) In the GL Account Details section, select the Mapping Type: All.
6) Select the GL Account to map the payroll account to.
7) Click save to save the mapping.
8) Repeat steps #4-7 until all payroll accounts have been mapped.
Mapping types are selected per payroll account. See Map Payroll Account by Legal Entity to map by legal entity.
Map Payroll Account by Legal Entity
Mapping payroll account by legal entity allows specific GL accounts to be assigned per legal entity. For any legal entities not individually mapped, the default GL account is used.
To map a payroll account by legal entity, follow these steps:
Click steps to expand for additional information and images.
1) Navigate to the Mapping Tool.
2) Switch to the Payroll Accounts tab.
3) To filter the view to unmapped accounts, click Unmapped in the view selector. (Optional)
4) Click into the desired payroll account row to open the payroll account mapping details.
5) In the GL Account Details section, select the Mapping Type: Legal Entity.
6) Select the default GL account.
The default GL account serves as the default for any legal entity that does not have a separate mapping defined in the payroll account mapping details.
7) In GL Account 1, select the GL Account.
8) Select the legal entity/entities the GL account mapping applies to.
If no additional GL accounts are specified, the mapping type is reverted back All when saved.
9) To add another GL Account mapping, click Add a GL Account. (Optional)
The default GL account is applied to any legal entities that are not separately mapped.
Repeat steps #7-9 until all desired GL accounts have been added.
10) Click save to save the changes to the Payroll Account Mapping details.
11) Repeat steps #4-10 until all payroll accounts have been mapped.
Mapping types are selected per payroll account. See Map Payroll Account by All to map by all.
Map Payroll Accounts in Bulk
1) Navigate to the mapping tool.
2) Switch to the Payroll Accounts tab.
3) To filter the view to unmapped accounts, click Unmapped in the view selector. (Optional)
4) Select the desired payroll account(s) checkbox.
Ensure all selected payroll accounts will be mapped using the same mapping type and GL accounts.
5) Click the pencil button 
in the bulk edit menu.
in the bulk edit menu. 
6) Select the mapping type for the payroll account(s).
7) Select the GL account.
For payroll accounts mapped by all, this is the only selection required. Proceed to step #12.
For payroll accounts mapped by legal entity, set the default GL account.
The default GL account is applied to any legal entities that are not separately mapped.
8) For payroll accounts mapped by legal entity, set the GL account for GL Account 1.
This step is not required for payroll accounts mapped by all.
9) For payroll accounts mapped by legal entity, select the legal entity/entities for GL Account 1.
This step is not required for payroll accounts mapped by all.
10) To Add a GL account section, click Add a GL Account.
This step is not required for payroll accounts mapped by all.
11) Repeat steps #8-10
Steps #8-10 are not required for payroll accounts mapped by all.
12) Click save.
