Bank Transfer

This article references the new Bank Transfer which will be enabled for all customers in November 2025.
Learn more about the Bank Transfer update.
See Classic Bank Transfer documentation.

Bank transfers record the transfer of funds between an organization’s bank accounts.

Restaurant365 does not directly handle the initiation of fund transfers with the bank. Transfers need to be completed externally and documented in Restaurant365 using this form.

Navigation

Create a New Bank Transfer

Open the Create menu.
Under Banking, click Transfer.

View an Existing Bank Transfer

Open the Accounting application.
Expand the Banking category.
Click Bank Transactions.
Filter the Transaction Type column to Bank Transfers. (Optional)
Click the number for the desired bank transfer.

Bank Transfer - General Information

Buttons and Fields

	Button/Field	Description
1	Status Indicator	Indicates the status of the bank transfer. Status options include: Approved: The bank transfer is complete, has full GL impact, and is available to match to bank activity. Unapproved: The bank transfer is saved but not approved. Unapproved bank transfers do not have full GL impact, and are not available to match to bank activity. Voided: An offsetting transaction has been created to nullify the original bank transfer. Learn more about voiding a transaction.
2	Save	Save: Saves the bank transfer, updates the distribution lines, and remains on the record. Click the arrow to open a menu of the following save options: Save and Close: Saves the bank transfer and closes the record. Save and New: Saves the bank transfer and opens a new bank transfer record.
3	Approve	Approve: Approves the bank transfer. Click the arrow to open a menu of the following approve options: Approve and New: Approves the bank transfer and opens a new blank transfer record. Approve and Close: Approves the bank transfer and closes the record. Approved transactions have full GL impact, are available for matching with bank activity, and cannot be edited unless they are unapproved. Learn more about approving transactions.
4	Menu	Opens a menu of the following options: Delete - Deletes the the bank transfer. This action cannot be undone and is not available for approved bank transfers. Void: Creates an offsetting transaction that nullifies the original transaction while retaining a record of both the original transaction and the voiding (or off-setting) transaction. This replaces 'Delete' on Approved Bank Transfers and voids the Bank Transfer. Click here for more information on Voiding. Transaction Summary: Opens a Transaction Summary for the Bank Transfer, which displays the GL account, location, and legal entity details for the bank transfer. Use Classic Version: Reverts the current user to the classic bank transfer experience.
5	Tab Selector	Switches between the General Information tab and the Attachments tab,
Transfer From
6	Transfer From Account	The bank account funds will be transferred from.
7	Location	The location the funds are being transferred from.
Transfer To
8	Transfer To	The bank account funds will be transferred to.
9	Transfer To Location	The location the funds are being transferred to.
Details
10	Amount	The amount to be transferred.
11	Comment	An optional field that can be used for additional notes or comments regarding the transfer.
12	Date	The date of the bank transfer.
13	Transaction Number	The auto-generated number for the bank transfer. Starting numbers and prefixes can be adjusted on the Auto-numbering page.
14	Collapse/Expand	When expanded, the arrow collapses the general information section. When collapsed, the arrow expands the general information section.
15	Distribution	Displays the GL impact for the bank transfer.

Columns

Column	Description
Account	The GL Accounts impacted by the bank transfer.
Debit	The amount debited to the GL account in the row.
Credit	The amount credited to the GL account in the row.
Location	The location for the distribution row.
Legal Entity	The legal entity for the distribution row.
Comment	The bank transfer comment.
Bank Reconciliation	Indicates whether the row is included in a reconciliation. If included in a reconciliation, a ‘Reconciled’ is displayed in the column.

Attachments Tab

	Field	Description
1	Upload Box	Click to open the file explorer and select the file to attach to the transfer or drag and drop the desired file in the upload box.
2	Document Link	Opens the a split view of the bank transfer record on the left and the image on the right.
3	Trashcan	Deletes the file from the transaction.
4	Collapse/Expand	When expanded, collapses the attachments tab. When collapsed, expands the attachments tab.

Intercompany Entries on Bank Transfers

When a bank transfer involves two bank accounts that are owned by different legal entities, Restaurant 365 automatically creates corresponding due to and due from entries. Once the transfer is saved or approved, the Distribution Table displays these entries.

Non-Intercompany Bank Transfer

Debit: Transfer To (cash account)
Credit: Transfer From (cash account)

Intercompany Bank Transfer

Location 1 (Legal Entity 1) is transferring funds to Location 2 (Legal Entity 2)

Debit: Transfer To (cash account held by Legal Entity 2)
Credit: Transfer From (cash account held by Legal Entity 1)
Debit: Due From Legal Entity ‘B’ (asset in Legal Entity 1)
Credit: Due To Legal Entity ‘A’ (liability in Legal Entity 2)

The Intercompany Bank Transfer uses the due from and due to accounts set in the legal entity record.