Bank Expense

1

Checking Account

The bank account that will be the source of the funds for the expense.

2

Number

Represents the number assigned to the bank expense. This field will auto-populate based on the following conditions:

• If a Bank Account is selected, the field uses the next available check number for the selected account.

• If no check number is assigned to the bank account, the bank expense auto-number is used.

• If neither a check number nor an auto-number is available, the field remains blank and requires manual entry.

Note About Manual Number Override

This field supports alphanumeric text and can be manually overridden if needed.

Note About Bank Activity Auto-Numbering

Bank expenses created from the Add function in bank activity will use the bank expense auto number.

3

Vendor

The vendor connected with this expense.

4

Paid To

Enter the payment recipient's name as it will be printed on the check.

5

Location

Select the location the payment will originate from. The user's default location loads when the Bank Expense form opens, but can be adjusted as needed.

6

Check Memo

Enter a Check Memo line as it will appear on the printed check.

7

Address

Enter the address of the Paid To value. The value in the Address field will appear on the printed check. Click Change Address to open the Change Address prompt where the address can be entered and saved.

8

Amount

Enter the total amount of the payment. The Unassigned Amount warning will appear as no Expense Accounts have been assigned yet.

9

Amount Text

The Amount Text as it will appear on the printed check. This is generated upon entering a value in the Amount field.

10

Date

Confirm the correct date is entered in the Date field.

1

Bank Account Balance

Displays the Bank Account Balance once a Checking Account has been selected in the Bank Expense Header.

2

Line Account Selector

Select the GL Account where the expense will be allocated.

3

Line Amount

Enter the line item amount for the selected GL Account.

4

Line Comment

Enter a line item comment (optional).

5

Line Location Selector

Select the line item location. Defaults to the location set in the Bank Expense Header.

6

Add / Clear Buttons

Click Add to add the line item to the Details pane. Click Clear to clear fields.

7

Upload File Button

Click Upload File to open an Attachment prompt where a file can be uploaded and saved with the Bank Expense.

1

Delete

Deletes the saved Bank Expense.

2

Memorize

Creates a memorized transaction using the Bank Expense as a template.

3

Print Check

Generates a PDF check using the Print Check prompt.

Note About Check Number Priority

When printing checks for GL Accounts that have a Bank Account Number tied to it, the system will use the Next Bank Account number on the check over the Next Bank Expense number.

Note About Billing Address vs Shipping Address

When a Billing Address is defined on the selected Location or Legal Entity record, it is used as the From address on printed checks. If no Billing Address is defined, the Shipping Address is used. The record used is determined by the Print Checks From setting in System Preferences.

4

Print Check with Signature

This option will appear for users with Print Check Signature. Print the check with the Signature uploaded to the Bank Account Record.

Note About Check Number Priority

When printing checks for GL Accounts that have a Bank Account Number tied to it, the system will use the Next Bank Account number on the check over the Next Bank Expense number.

5

Email Link

Sends an email with a link from the Bank Expense using Restaurant365. User Email Settings must be configured in order to use this feature.

6

Void

Void replaces Delete on approved bank withdrawals. Voids the Bank Withdrawal. Learn more about voiding a transaction.

7

Transaction Summary

Run a Transaction Summary Report for the Bank Withdrawal.