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    Undeposited Funds Report
    • 16 Jul 2024
    • 3 Minutes to read
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    Contents

    Undeposited Funds Report

    • Updated on 16 Jul 2024
    • 3 Minutes to read
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    Article summary

    The Undeposited Funds report provides a detailed overview of funds that have been received but not yet deposited into the bank. This report helps restaurant managers track and reconcile cash, checks, and other forms of payments that are pending bank deposit.

    By offering insights into the status of these undeposited funds, the report aids in maintaining accurate financial records, ensuring transparency, and preventing discrepancies in cash flow management. Additionally, it allows managers to identify and address any delays or issues in the deposit process, enhancing overall financial control and accountability within the restaurant's operations.

    Navigation

    1. In the Reports section of the left navigation pane, select My Reports.
      The My Reports screen appears.

    2. At the top of the My Reports screen, select Banking.
      The screen generates a list of reports in alphabetical order.

    3. Locate the Undeposited Funds report.

    4. Select Customize to adjust the report parameters and run the report.

    Report Parameters

    Field

    Description

    1

    Filter By

    A list of all filter categories. Filter categories will vary based by report.

    2

    Filter

    A list of filter options, determined by the 'Filter By' category selected (#1).

    3

    Filter By Bank Account

    Bank account(s) for which to run the report.

    Options in the menu are filtered by selections in the Filter By and Filter parameters.

    4

    Start

    First date for which to pull data for the report. The 'Start' and 'End' parameters create the date range for which data is generated. The report then displays data for all dates within the date range, including the start and end dates.

    5

    End

    Last date for which to pull data for the report. The 'Start' and 'End' parameters create the date range for which data is generated. The report then displays data for all dates within the date range, including the start and end dates.

    6

    Show Unapproved

    If set to Yes, unapproved transactions are included in the report.

    If set to No, only approved transactions are included in the report.

    7

    Show Undeposited Funds

    If set to All, the report shows both deposited and undeposited transactions.

    If set to Undeposited Only, the report shows only transactions that have not been deposited.

    If set to Deposited Only, the report shows only transactions that have been deposited.

    8

    Show Excluded Deposits

    If set to Yes, the report shows excluded deposits.

    If set to No, the report does not show excluded deposits.

    If set to Only Show Excluded, the report only shows excluded deposits.

    9

    As Of

    Date that appears at the top of the report. This date is intended to show when the report was generated.

    10

    Sort By

    Sorts transactions either by date or location.

    11

    View options

    This section provides options to select, save, edit, or delete a report view.

    12

    Run

    Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report.

    Report Columns

    Column

    Description

    Transaction Date

    Date of the transaction.

    Deposit Date

    Date when the funds were deposited. This field is blank for deposits that were not deposited before or on the As Of date set in the report parameters. If a date is available, the date appears as a hyperlink that can be used to access the Bank Deposit record.

    Transaction

    Designation used to identify the transaction.

    Amount

    Amount of the transaction.

    Bank Account

    Bank account associated with the transaction. The associated bank account is configured on the Bank Deposit record. This field is blank for deposits that were not deposited before or on the As Of date set in the report parameters.

    Location Name

    Name of the location associated with the transaction.

    Payment Method

    If available, this column displays the method of payment.

    Excluded

    A Yes in this column indicates that the transaction has been deposited or marked as excluded.

    Comments

    This column displays any comments associated with the transaction on the Bank Deposit record, if available.

    Email, Export, or Print the Report

    This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.

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