The Payroll Calendar defines pay periods, submission dates, and pay dates used in Workforce Payroll. It controls when payroll is submitted and when employees are paid.
Edit the Payroll Calendar to adjust future pay dates or submission timelines. Past pay periods, pay frequency, and completed dates are locked after saving to protect payroll accuracy.
Make changes from the Payroll Calendar page. Updates apply only to future payroll records and take effect after the calendar is published.
Security
Users must have the following permission to edit Payroll Calendar:
Payroll → Workforce Payroll → Payroll Calendar → Edit Payroll Calendar
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Edit a Payroll Calendar
Follow these steps to edit an existing Payroll Calendar:
Click steps to expand for additional information and images.
1) Navigate to Payroll Calendar page and select a Payroll Calendar.
2) Select Edit.
3) Select List View.
Edits can only be made in List View.
If Calendar View is active, switch to List View before making changes.
4) Make edits to pay dates.
Update only future pay dates. Past periods, pay frequency, and submission cycles can’t be changed.
Review all future dates to ensure payroll alignment before publishing.
5) Select Publish.
When finished, select Publish to save changes. A confirmation message appears, and the system updates all future payroll records with the new dates.
FAQ
Why is the pay date not editable?
Only future pay dates can be edited. Past pay dates are locked and can’t be changed.
Why is the Edit button disabled?
The Edit button stays disabled if the user lacks the Edit Payroll Calendar permission or if the calendar includes only past periods.
Can submission dates be edited independently of pay dates?
Submission dates update only when future pay dates are edited. Submission cycles for past periods are locked and can’t be changed.
What happens to payroll runs already created when future pay dates change?
Future payroll runs update automatically to reflect the new pay dates after publishing. Payroll runs that are already processed or finalized do not change.