Pay Run Summary Details

  • Updated on Jun 11, 2025
  • 2 minute(s) read
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Beta

The Pay Run Experience has been updated to support Payroll Calendar and is currently in beta.  

Learn about the new Pay Run Experience.

See documentation for the legacy Pay Run experience.

The Pay Run Summary details opens when a pay run is calculated. If there is an error for the pay run, the error will be displayed under the Pay Run information.

From this page users can:

  • View a calculated summary of:

    • Gross pay

    • Taxes

    • Contributions and deductions

    • Overtime

    • PTO

    • Holiday pay

    • Employee count

  • Approve a pay run

  • Schedule a pay run

Security

The following permissions are associated with the Pay Run Summary Details:

    • Payroll

      • Workforce Payroll

        • Payments

          • View Payments

          • Edit Payments

          • Create Payments

          • Approve Payments

          • Delete Payments

          • Calculate Payments

          • Verify Payments


These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

  1. Navigate to the Payroll Overview page.

  2. Click calculate in the desired pay run row.

Pay Run Summary Details - Buttons and Fields


Button/Field

Description

1

Pay Run Information

Pay run descriptions and pay period dates.

2

Total to fund

Amount that will be withdrawn from the payroll company’s funding account.

3

Pay Date

Date that employees will receive direct deposit distributions and the date that will be printed on paper checks.

For payroll companies with a published payroll calendar, the pay date autofills for on-cycle pay runs. If the submission date has passed, a new pay date must be entered before the pay run is approved.

The pay date is editable.

Pay date edits in the Pay Run Summary do not update the payroll calendar.

4

Pay Run Type

Indicates the pay run type:

  • On-Cycle: Created based on the published payroll calendar for the payroll company.

  • Off-Cycle: Created as an off-cycle pay run where the pay period is selected by the user.

5

Gross Pay

Total gross pay for all employees in the payrun.

6

Taxes

The total employer taxes included in the ‘Total to Fund’ (#2) amount.

7

Contributions and Deductions

Employee contributions and deductions amounts.

With the exception of garnishments, this amount is not included in the ‘Total to Fund’ (#2) amount.

8

Overtime

The total gross overtime pay for all employees in the pay run.

9

PTO

The total gross PTO pay for all employees in the pay run.

10

Holiday

The total gross holiday pay for all employees in the pay run.

11

Employee Count

Number of employees in the pay run.

12

Cancel

Closes the Pay Run Summary Details without approving.

13

View Details

Opens the Pay Run Details page for the pay run.

14

Schedule & Approve

Approves the pay run for payment on the selected pay date.

Pay runs with unpayable employees cannot be approved.

If one or more payments in the pay run have an error, the pay run cannot be approved and the status of the pay run will move to ‘needs attention’.

Learn more about calculating and approving pay runs.

Once approved, the pay run is locked and cannot be adjusted.

Pay Run Summary Errors

If there are any issues with the pay run, error messages are displayed below the pay run information. Errors must be addressed before the pay run is approved.

If any employees in the pay run are unpayable, they will be listed in the Unpayable Employees section but will remain in the pay run.