This article references the New Bank Activity Experience which was enabled for all customers in October 2025.
Learn more about the Bank Activity update.
AP Payments can be created from Bank Activity to record an AP payment that was already made outside of R365 or drafted from a bank account.
Security
Users must have the following permissions to create an AP Payment from Bank Activity:
Banking → Bank Activity → Process Bank Activity
Accounts Payable → AP Payments → Create Manual AP Payments
Accounts Payable → AP Payments → Approve AP Payments
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Create an AP Payment from Bank Activity
To create an AP payment from bank activity, follow these steps:
Click steps to expand for additional information and images.
1) Navigate to the Bank Activity page.
A) Open the Accounting application.
B) Expand the Banking category.
C) Select Bank Activity.
2) Select the desired bank account.
The previously imported bank activity for the selected bank account will appear.
3) Select the Unmatched view to filter to unmatched transactions. (Optional)
4) Navigate to the Action column for the desired bank activity.
R365 Best Practice
Drag and drop the Action column next to the Comments from Bank column for quicker reference. Save the view with the desired columns, column positions, and filters to reuse it later.
Learn more about managing table views.
5) In the desired bank activity row, click AP Payment.
The AP Payment button is only available for bank activity with a ‘withdrawal’ type.
6) Select a vendor.
If the vendor was selected on the Bank Activity page, it will be auto-filled in the AP payment.
7) Select the Location.
If a default location is assigned to the checking account, it will be auto-filled in the Bank Activity page and AP payment.
8) Update the AP Payment details as needed. (Optional)
The following fields are automatically completed using the information from bank activity:
Checking Account
Amount
Date
Comment (if available)
9) In the apply column, select the invoice(s) to apply the payment to.
The amount remaining appears above the apply table. When the payment has been fully applied, the amount remaining updates to 0.00 and displays a green checkbox.
10) Click Create Payment.
