Paying Vendors by ACH

This process does not apply to ACH payments processed by R365 Payments.

If a vendor prefers to be paid by ACH, users can configure this preference on the Vendor record by changing the Payment Method to ACH. In addition to setting the Payment Method on the Vendor record, the ACH Report type must also be selected on the Bank record. 

When a payment is created for the vendor, the payment run generates an ACH file which can then be sent to the vendor's bank for processing. If an ACH file was not exported at the time of the payment run, it can be exported using the ACH Export in My Reports. Restaurant365 is also capable of producing positive pay exports. Click here for information on the Positive Pay report.

Although most banks allow for ACH upload, please contact your organization's bank to ensure that the account type is compatible with ACH uploads. Restaurant365 recommends sending your bank representative a sample of the available ACH report types. 

Prepping the Vendor Record for ACH

On the Vendor Additional Info tab of the Vendor record, set the Payment Method to ACH and complete the following fields:

• Bank Account Type

• Bank Account Number

• Routing Number

Prepping the Bank Record for ACH

The ACH Report field on the Bank record specifies the NACHA file format used when exporting ACH payment files. Users should review available ACH Export options and work with their bank to determine the best option for exporting ACH files.

Best Practice

It is recommended to begin this process early in setup to avoid potential delays in issuing payments.

Bank-specific reports are intended for use with the named financial institution; however, compatibility is not guaranteed for all accounts within that institution, and these reports may also be used with other banks. The following table contains a few examples of ACH exports.

Right-click the link and select Save As to save the .txt file to your device.