Logbook Overview & Security

This is a part of the New Manager Log in Smart Ops.

As soon as Logbooks are enabled, Users can start creating Log Entries. No additional configuration is required. Admin Users can, however, refine the Log Entry creation and review experience by configuring custom Logbooks.

The Logbook portion of Manager Log is where Logbook settings, such as Logbook preferences and tags, can be set and managed. Default preferences help to provide some guidance as Admin Users define preferred options for Logbooks. While not all preferences need to be set, creating and updating tags are an important aspect of Logbook Settings. 

Once the necessary settings are chosen, new Logbooks can be created to reflect the needs of each Restaurant Location. This includes disabling unneeded categories, setting editing permissions and required fields, and choosing the tags available for a Category's Log Entry. All Logbooks are automatically saved as they are filled out.

Security

The Permissions listed here are associated with Logbooks. These Permissions can be added to Custom User Roles or single Users. Learn more about managing Permissions and Custom User Roles here.

Logbook Permissions are found in the Permission Tree as follows:

   
•        

  Manager Log Smart Ops

         
             
  •                

    Logbook Settings

                   
                       
    •                        

      View Logbook Settings

                         
                       
    •                        

      Edit Logbook Settings

                         
                   
               
             
  •                

    Logbooks

                   
                       
    •                        

      View Logbooks

                         
                       
    •                        

      Edit Logbooks

                         
                       
    •                        

      Create Logbooks

                         
                       
    •                        

      Delete Logbooks

                         
                   
               
         
     

The Permission Access report can be used to determine which User Roles or Users already have these Permissions assigned.

Learn more about User Setup and Security here.

Navigation

Users can open the smart ops logbook page from the classic manager log page or from Smart Ops. 

From the Classic Manager Log

Click Logbook Entries NEW! in the Classic Manager Log module. This will open to a new Log Entry on the Log Entries page

From the Smart Ops Navigation Menu

First, navigate to Smart Ops. From the navigation menu, click Logbooks from under Manager Log.

List Functions

	Field	Description
	+ Logbook	Click to create a new Logbook. Learn about creating a new logbook, here.
	Logbook Settings	This will open the Logbook Settings sidesheet where categories and tags can be set. Learn more about Logbook Settings, here.
	Search Bar	Click and type in keywords to search for filter the Logbooks list.
	Table Functions	Using the table functions, users can do the following:                                                              - Save/edit Table Views.                                                                  - Filter Column information.                                                                  - Rearrange table columns.                                                                  - Export the table to a .csv file.                                                                  Refresh the Logbooks list.

Logbook: Logbook Settings

The Logbook Settings sidesheet is where default preferences and tags can be set for new Logbooks. Click here to learn more about Logbook Settings.

Logbook: Default Logbook

All Locations will be assigned to the Default Logbook initially until a custom Logbook is assigned to them. Click here to learn more about the Default Logbook.

Logbook: Create and Edit a Logbook

Logbooks can be created and edited as needed to reflect the needs of each Restaurant Location. Click here to learn more about how to create and edit a Logbook.