GL Account Detail Export

The GL Account Detail Export allows the User to drill into all transactions associated with a specified account(s).

This report also uses hyperlinked reference numbers that show their respective transaction entries in a new tab.

Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

Open the Reports app.
Navigate to My Reports.
Enter all or part of the report name in the search bar.
The Results tab will open with the list of search results.
From beneath the report name, click Run to run the report with the selected report view.
-OR-
Click Customize to adjust the report parameters and run the report.

Overview of report options in Restaurant365 with highlighted run and customize buttons.

Report Parameters

Field/Column	Description
Accounts Available	A listing of all GL types.
Account	A listing of all GL accounts.
Parent	This option either shows or hides subaccounts of each parent account.
Filter By	A listing of all location categories.
Filter	A listing of all locations associated with the selected location category.
Start Date	The beginning date for the report. R365 Best Practice Due to the large volume of data in the GL Account Detail Export, it is recommended to run this report in quarterly segments to prevent timeouts and ensure successful exporting of data. Users can also use the OData connector for flexible data extraction and reporting.
End Date	The end date for the report.
Show Unapproved	These options will either include or exclude unapproved transactions.
Calendar	These options allow the user to view GL account details based on a specific calendar.
Sum by Transaction	When 'No' is selected, GL accounts show more details if more than one transaction was made to that account.
Include Stat Accounts	This will either include or exclude statistical accounts in the report.
Hide Zero Balances	This will either show or hide zero balances in the report.
Exclude GL W/Out Activity	This will either include or exclude GL accounts in the report that do not have any activity for the date range selected.
Include Ref Links	When set to 'No', the transactions listed in the 'Ref. Number' column will not be hyperlinked to the associated transaction.
Run Button	Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action.

Report Columns

Field/Column	Description
Date	The date of the transactions broken down by GL accounts and locations.
Type	The type of transaction.
Ref. Number	The number that is connected to the transaction. When this hyperlinked number is clicked, the transaction details will open up in a new window. When the 'Include Ref Links' report parameter is set to 'No', 'Ref. Number' will not be hyperlinked to the associated transaction.
Company	The name of the vendor that is connected to the transaction.
Location	The restaurant location that received the transaction.
Comment/Item	Any comment or quantity per each amount written in the transaction details.
Debit	The amount the account is increased.
Credit	The amount the account is decreased.
Balance	The amount remaining for each GL account by the addition and withdrawal of funds from each account's transactions.

Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to send, export, or print this report.