Flash Report

Updated on 15 Aug 2024
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The Flash Report shows summary information based on a single day’s performance in one or multiple locations. All information from the Daily Sales Summary flows through this report as well as historical information and Labor numbers. This is a great report to run to view a snapshot of the previous day's Sales, Labor, and other daily metrics. Most above-store managers/operators will find this report very useful for getting a high-level report of the day in each store. It is important to note that since this is an operations-based report, it is based on the Operational Calendar.

This report can only be run one day at a time, and the previous day must be closed out in the POS and the data transferred to R365 in order to see the numbers. For more information on the Advanced Version of this report, review the Advanced Flash Report article here.

If the New Manager Log is enabled for your database, this report also shows log entries that are linked to the DSS. Click here to learn more about the New Manager Log.

Navigation

In the Reports section of the left navigation pane, select My Reports.
The My reports screen appears.
At the top of the My Reports screen, select Op.Analysis.
The screen generates a list of reports in alphabetical order.
Locate the Flash Report.
Select Customize to adjust the report parameters and run the report.

Report Parameters

	Field	Description
1	Filter By	A list of all filter categories. Filter categories will vary based by report.
2	Filter	A list of filter options, determined by the 'Filter By' category selected (#1).
3	Date Range	Allows the user to choose how to set the date range for the report. If Date Range is set to Yes, the As Of parameter appears. When the As Of date is set, the report displays sales data ranging from the selected date to today's date. If Date Range is set to No, the Start and End date parameters appear, allowing the user to configure a date range for which to display data in the report.
4	As Of / Start / End	Dates for which to run the report. If Date Range is set to Yes, the As Of parameter appears. When the As Of date is set, the report displays sales data ranging from the selected date to today's date. If Date Range is set to No, the Start and End date parameters appear, allowing the user to configure a date range for which to display data in the report.
5	Show Labor Burden	Include or exclude labor burden information.
6	Gross Sales	Include or exclude gross ales data.
7	Labor Based On	Choose whether labor data is based on net sales or gross sales.
8	Credit Cards	Show or hide credit card amounts.
9	YoY Comparison	This option compares the current year's values for the selected As Of date against the same date from the prior year (PY), the year before last (2YAGO), or three years ago (3YAGO).
10	View controls	This section provides options to select, save, edit, or delete a report view.
11	Run	Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report.

Report Columns

The Flash Report includes information broken down by day, week, and period, as well as exceptions and paid out details and logbook entries. See the sections below to view descriptions of the columns in each table on the report.

Depending on selected parameters, some columns might be hidden in the generated report.

Day of, Week to Date, and Period to Date columns

Column	Description
Location	Name of the location.
Sales
Gross Sales	Gross sales for the location on the specified date. This column only appears if Show Gross sales is selected.
Sales	Total sales for the location on the specified date.
Same Day LY	Sales for the same day of the week one, two, or three years prior, depending on the selected YoY Comparison. Click here for more information on Historical Sales.
Dollar Change	Difference between this year and prior year comparison, shown as a dollar amount.
Percent Change	Difference between this year and prior year comparison, shown as a percentage.
Labor
Labor Regular	Total cost for regular labor recorded through the POS system.
Regular Hrs	Number of regular hours recorded through the POS system.
Labor OT	Total cost of overtime labor recorded through the POS system.
OT Hrs	Number of overtime hours recorded through the POS system.
Labor Other	All other labor hours not covered by Regular or OT, such as salaried hours.
Hourly Pct	Cost of regular and overtime hours divided by sales. Hourly Pct = (Labor Regular + Labor OT) / Sales
Hourly and Salary	Total cost of labor.
Payroll Tax Burden	Cost of taxes on reported labor hours. This column only appears if Show Labor Burden is selected.
Payroll Benefit Burden	Cost of benefits on reported labor hours. This column only appears if Show Labor Burden is selected.
Payroll WC/Other Burden	Cost of worker's compensation or other potential burdens on reported labor hours. This column only appears if Show Labor Burden is selected.
Fully Burdened Labor	Total cost of labor, calculated as (Employee Hours * Pay Rate) + All Percentage Estimates. (Employee Benefit percentages per the Labor Estimates on the Location Record, or when utilizing Departments on the Department Record, and Management Estimates (including Management Benefits)) This column only appears if Show Labor Burden is selected.
Fully Burdened Labor %	Percent of labor costs that come from the Payroll Tax Burden, Payroll Benefits Burden, and Payroll WC/Other Burden. This column only appears if Show Labor Burden is selected.
Labor Goal	Percent of the Labor Goal set on the Goals tab of the Location record.
Misc
Credit Cards	Total dollar amount in credit card sales. This column only appears if Show Credit Cards is selected.
Marketing
Coupons	Total dollar amount in coupons.
Comps	Total dollar amount in comps.
Discounts	Total dollar amount in discounts.
GCards Redeem	Total dollar amount in redeemed gift cards.
Oversight
Declared Tips	Total dollar amount in declared tips.
Voids	Total dollar amount in voided transactions.
Over-Short	Amount above or below the amount as calculated by the DSS.

Exceptions and Paid Out Details columns

Column	Description
Location	Name of the location.
Type	Type of exception.
Ticket #	Identification number on the ticket for the exception.
Amount	Monetary cost of the exception, shown as a dollar amount.
Comment	Notes attached to the exception.
Server	Server involved in the exception.
For Employee	Name of the employee to whom the exception applies.

Logbook Entries columns

Column	Description
Location Name	Name of the location.
Category	Category for the log entry.
Comment	Comments on the log entry.
Priority	Level of urgency as selected in the Importance field on the Log Entry.

Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window.