When Direct Deposit is selected as the payment method, employees can add up to three bank accounts and specify distribution types. Accounts can be edited at any time. Funds are distributed according to the selected account settings.
Security
Only users with the following permission can view account numbers:
Labor → Employees → Payroll→ View Account Number
Labor → Employees → Payroll→ Pay Preference → View Pay Preference
Labor → Employees → Payroll→ Pay Preference → Edit Pay Preference
The account number is not displayed when viewing an existing direct deposit account, and must be re-entered when updating any account information.
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Adding a Direct Deposit Account
Follow these steps add a direct deposit account:
Click steps to expand for additional information and images.
1) Navigate to My pay and select ‘Edit Payment Method.’
2) Select the Edit Pencil.
3) Select +Add Account in Bank Information.
The first account added is always the 'Primary' account. This account will always be configured to deposit 100% of remaining funds, and cannot be deleted.
4) Enter bank information and select, Save.
Account Nickname - The name set by the user and is editable.
Bank Name - Displays the name of the bank set by the user and is editable.
Select Account Type - The type of bank account, either checking or savings.
Routing Number - Lists the associated routing number.
Account Number - Displays the account number. When making an edit to any field, the Account number must be re-entered before clicking Save.
Distribution - To change the distribution amount, click the dropdown and select a distribution method of Amount, Fixed monthly, or Percentage.
When adding or updating the 'Primary' account, the distribution fields are not displayed. The default distribution for the ‘Primary’ account is 100%.
Editing a Direct Deposit Account
Follow these steps edit a Direct Deposit Account:
Click steps to expand for additional information and images.
1) Navigate to My pay and select ‘Edit Payment Method.’
2) Select the Edit Pencil.
3) Select the Edit Pencil next to the direct deposit account to make changes.
4) Make edits to the bank information and select, Save.
The 'Account Number' is not displayed when viewing an existing direct deposit account, and must be re-entered when updating any account information.
