Payment Methods

In R365 Workforce Employee Self Service Onboarding, Employees have the option to select a Payment Method. Payment Methods and Pay information can later be edited. 

Payment Method Selection

In Onboarding, Employees may have the option to select to get paid via Check or Direct Deposit. 

Check

Selecting to get paid via Check requires no additional information from the Employee. Making this selection means that Employees will get paid with a physical check from their Employer. 

Users will only have the option to select 'Check' when the Legal Entity has allowed Check as a payment option

Employees that select Check will not have the option to select 'Daily Pay' from the Pay Frequency selection

Direct Deposit

Selecting to get paid via Direct Deposit requires the Employee to provide the following bank information:

• Financial Institution or name of the bank

• Account Number and Confirmation of Account Number 

• Account Type - Checking or Savings 

• Bank Routing Number

• Account Nickname

Editing Payment Methods

Employees can edit their selected Payment Method at any time by clicking 'Edit Payment Method' from the Employee Self Service Homepage. 

From the Edit Payment Method page, Employees can switch their Payment Method from Direct Deposit to Check or Check to Direct Deposit. When Direct Deposit is selected, Employees can add accounts or add a debit card for Weekend Pay. 

1. Payment Method Selection - Select to get paid via Direct Deposit or via a Physical Check

   If the Employee's Pay Frequency is Daily Pay, the Check option will not be able to be selected

2. Direct Deposit Account(s) - The Account(s) that the Employee has set up for Direct Deposit. Employees can include up to 3 separate accounts. To add additional accounts, click 'Add Account.'

   

   When additional accounts are added, Employees must select a distribution type to determine the funds that get deposited into the new account. Any remaining funds will be deposited into the 'Primary Account.' Employees can select from the following distribution types:

   • Fixed - Employees select a fixed dollar amount to deposit into the account. Example: $125.00

   • Percent - Employees select a percentage of their Check to deposit into the account. Example: 20%

     

   Multiple Accounts and Order of Distribution

   If multiple direct deposit accounts are configured, direct deposit distribution percentages and fixed amounts are always based on the funds remaining after funds have been distributed to each account, in order. The order that the accounts are listed in will be the sequence in which funds are deposited.

   Example:
   	With the configuration shown here, funds are distributed as follows: 15% of total pay is distributed to the first account listed, 'My Primary Savings'; 85% of total pay remains 10% of remaining pay (8.5% of total pay) is then distributed to the second account listed, 'My Secondary Savings' All remaining pay (76.5% of total pay) is then distributed to the last account listed, 'My Checking'

   To change the order of distribution: 

   1. Delete the Additional Accounts

   2. Update the Primary Account to be the desired last account in the distribution order

   3. Add the Additional Account that will be the second account in the distribution order

   4. Add the Additional Account that will be the first account in the distribution order

3. Individual Account Information - The specific accounts set up for Direct Deposit. 'Primary' accounts will be labeled as 'Primary.' Each Account tile has the following:

   • Account Nickname

   • Final four digits of the account number

   • Percentage of funds that is deposited into the account

     To edit the account information, click the pencil icon. This will open the Edit Direct Deposit side sheet.
      

4. Weekend and Holiday Pay Information - When Payday lands on a Weekend or Holiday, Employees can get paid instantly when a Mastercard or Visa debit card is added to the Weekend and Holiday Pay account section. Click 'Add a Debit Card' to add a Weekend and Holiday Pay option