This article reviews employee paystubs within R365 Payroll.
Navigation
Paycheck Runs
Paychecks and Paystubs can be printed individually. Printing an individual Paycheck will not change the status of the Paycheck Run unless all Paychecks have been printed. Learn more about manually printing paychecks and paystubs here.
Open the created Paycheck Run from the Paycheck Runs page.
Scroll to the paystubs section and click the print icon.
Employee Records
Paystubs for a single employee are accessed on the Payroll tab of their employee record. Follow these steps to download paystubs from Employee Records:
1. Navigate to the desired Employee Record.
2. Select the Payroll tab.
3. Click on the desired paystub.
My Pay (Employee Self Service)
Employees can view and download their paystubs from the Earnings section of My Pay on the R365 Mobile App. Follow these steps to download paystubs from My Pay:
1. Scroll to the Earnings section.
2. Click View All Earnings.
3. Click Download to download the desired paystub.
Paystub Layout and Fields
Check Section
The check portion of a paycheck is at the top of the paystub report. The check portion is only included when printing checks from the Paycheck Runs page or through Print & Ship.
| Button/Field | Description |
|---|
1 | Legal Entity | Name and address of the paying entity. For organizations with Common Payer, the Common Payer will be displayed rather than the employee’s primary legal entity.
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2 | Pay to the Order of | Name of the employee for whom the check was printed. |
3 | Memo | The name of the employee being paid, and the employee’s legal work location are displayed in the memo. |
Paystub Details Section
| Button/Field | Description |
|---|
1 | Employer | Includes the following details for the legal entity associated with the employee’s primary location: Name Address Phone number EIN (Tax ID)
The phone number and Tax EIN reflect the information in the legal entity record at the time the paycheck run was created.
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2 | Pay period | Information includes: Start date - First date of earnings included in the pay run. End date - Last date of earnings included in the pay run. Pay Date - Date payment was issued.
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3 | Employee | Information includes: Employee ID - Employee's system-issued unique ID found on their Employee Record. SSN - Employee’s social security number. Pay Group - Legal Entity associated with the pay run. Department - Department associated with the employee's primary job. Address - Employee’s home address.
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4 | Tax elections | Information includes: |
5 | Hours and earnings | The employee's earnings, broken out by earning type: Description - Name of the earning type. Rate - Employee's rate associated with the earning type and pay date. Current Hours - Employee's hours associated with the earning type and pay date Current Amount- Employee's earnings associated with the earning type and pay date YTD Hours - Employee's total year-to-date hours associated with the earning type. YTD Amount- Employee's total year-to-date earnings associated with the earning type.
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6 | Employee taxes | The employee's tax withholdings, broken out by tax: Description - Tax name Current - Taxes calculated for the current payment. YTD - Total tax amount withheld year-to-date. Previous- This field will remain blank if there are net pay shortfalls, as taxes are not carried over for withholding on future payments. Uncollected - Employee's total uncollected tax amount.
If uncollected amounts remain but there is no Year-to-Date (YTD) history of amounts withheld, the YTD field will display 0.00. However, the uncollected amounts will still be shown to ensure accurate reporting of taxes.
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7 | Deductions | The employee's deduction withholding amounts, broken out by deduction type. |
8 | Employer contributions | Employer contribution amounts, broken out by deduction type: |
9 | Totals | Earning, tax, deduction, previously paid tips, and net pay totals for current payment and year-to-date. Gross - Employee's gross earnings, including previously paid tips, prior to deductions and taxes. Taxes - Total taxes withheld. Deductions - Total pre-tax and post-tax deductions withheld. Previously Paid - Total earnings already paid and not included in net pay amount. Net Pay - Employee's pay for the payment (Net Earnings - Previously Paid Tips).
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10 | Leave balances | Accrual name - Name of the accrual Accrued - Total amount accrued during pay period Used - Total amount used during pay period YTD Accrued - Total amount accrued YTD. YTD Used - Total amount used YTD. Available - The total accrual amount the employee has available.
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11 | Net pay distributions | Distribution details for the employee's net pay: Pay Type - Distribution method (Direct Deposit, Check, or Pay Card). Account/Check Number - Truncated account number for pay types of 'Direct Deposit' and 'Pay Card'. Check number for pay type 'Check'. Amount - Amount of net pay distributed to the associated account/check number.
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A database entry that contains detailed info about an employee, including personal details and employment history.
A designation on one of an employee's jobs that identifies it as their main position. Only one job can be marked Primary at a time — selecting it on a new job automatically clears it from all others. Used for display across R365, including the employee record header and scheduling views.