Direct deposit allows employee pay to be deposited directly into up to three bank accounts per employee. Accounts are managed from the employee record by authorized users, or by employees directly through the Employee Self Service Portal.
Security
Only users with the following permission can add or edit direct deposits:
Labor → Employees → Payroll→ View Account Number
Labor → Employees → Payroll→ Pay Preference → View Pay Preference
Labor → Employees → Payroll→ Pay Preference → Edit Pay Preference
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Navigation
Navigate to the Payroll tab
Navigate to the Workforce application .
Select the Employees dropdown and select Employees.
Select an Employee.
In the employee’s record, select the Payroll tab.
Adding a Primary Direct Deposit Account
Follow these steps to add a primary direct deposit account:
Click steps to expand for additional information and images.
1) Navigate to the Payroll tab.
2) Select the Pencil icon
3) Select Direct deposit
4) Select Confirm and save.
5) Select Add bank account.
6) Enter Bank information.
7) Click Save.
8) Click Confirm and save.
Adding a Secondary Direct Deposit Account
Prerequisite
A primary account must be added before a secondary account can be configured.
Follow these steps to add a secondary direct deposit account:
Click steps to expand for additional information and images.
1) Navigate to the Payroll tab.
2) Select the Pencil icon
3) Select Add bank account.
4) Enter Bank information.
Distribution fields appear when adding or updating additional direct deposit accounts.
5) Click Save.
6) Click Confirm and save.
Edit a Direct Deposit Account
Account number visibility
The account number is not displayed when viewing an existing account. The account number must be re-entered to save any changes.
Follow these steps to edit a direct deposit account:
Click steps to expand for additional information and images.
1) Navigate to the Payroll tab.
2) Select the Pencil icon
3) Select the Pencil icon for the desired account.
4) Update Bank information.
Distribution fields appear when adding or updating additional direct deposit accounts.
5) Click Save.
6) Click Confirm and save.
Reordering direct deposit accounts
Pay is distributed according to the sequence shown in the Direct Deposit table. Sequence 1 is processed first, with each subsequent account funded in order. The account set to Remainder receives all pay left after the other accounts are funded.
To change the sequence, remove the account to be reordered and re-add it in the desired position.
FAQ
How many direct deposit accounts can an employee have?
Up to three direct deposit accounts can be added per employee. The first account added is the primary account and automatically receives the Remainder distribution. Secondary accounts (up to two) require a specified distribution amount or percentage.
When do direct deposit changes take effect?
All changes to an employee's payment method apply to future payments only. Existing or in-progress payments are not affected.
What is the Remainder distribution type?
Remainder directs all net pay left over after other accounts are funded into that account. Only one account per employee can be set to Remainder. The primary account is set to Remainder by default. If a secondary account is set to Remainder, the primary account's distribution should be updated accordingly.
What happens if an employee has no bank account on file when direct deposit is enabled?
If direct deposit is selected as the payment method but no bank account has been entered, a paper check will be issued until a bank account is added. The system displays a "Set up direct deposit for faster payments" prompt on the Payroll tab as a reminder.