The Add bank account window on the Bank Accounts page allows a new bank account to be added directly from the grid without opening the full Bank Account record. To create a bank account using the complete record form, see Add a New Bank Account.
Security
Users must have the following permissions to create bank accounts using the Quick Add option:
Banking → Bank Accounts → Create Bank Accounts
Banking → Bank Accounts → Edit Bank Accounts
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Quick Add a Bank Account
To Quick Add a Bank Account, follow these steps:
Click steps to expand for additional information and images.
1) Navigate to the Bank Accounts page.
A) Open the Accounting application.
B) Expand the Banking category.
C) Select Bank Accounts. 
2) Review existing bank accounts to determine the GL account number and name.
The GL account number determines the account’s position on the balance sheet.
R365 Best Practices
Use Consistent Numbering Ranges: Assign bank accounts within the ‘Current Assets’ range, typically starting with 1 (e.g., 1000-1999).
Leave Room for Expansion: Use increments (e.g., 1010, 1020, 1030) rather than consecutive numbers (1001, 1002, 1003) to allow for future account additions.
Be Clear and Specific: Include the Bank Name, Account Type (Checking/Savings/Operating), and Last 4 Digits.
Example: CITI - Operating - 1234.
3) Click Quick add.
The Quick add button is located in the top-right corner of the page. The Add bank account window opens.
The dropdown arrow next to + Quick add reveals the Full bank account record option, which opens the complete Bank Account record form instead of the simplified window.
4) Enter required account fields.
Required fields are indicated with an asterisk.
Complete all required GL account fields.
GL Account Number – Enter a unique value; colons (:) are not allowed.
GL Account Name – Enter a unique name; colons (:) are not allowed.
GL Type – Select a Balance Sheet account type from the dropdown.
Legal Entity – Select a Legal Entity.
Bank Account Type – Select Checking, Savings, Credit Card, or Money Market (default: Checking).
Additional fields are required for bank accounts used with the R365 Payments service. This may include:
Bank Account Number
Routing Number
Bank
Check format
Read more on Step #.
5) Enter optional bank account details.
Location – Select a Location.
Locations in the dropdown are limited to locations available to the bank account and the current users location access.
Bank – Select from a dropdown of existing banks in R365.
Bank Account Number – Enter a 5–17 digit bank account number, if tracking bank details. This value is hidden for users without the View Bank Account Numbers permission.
Check Format – Select US or Canadian (default: US). Changing this value re-validates the Routing Number.
Routing Number – Enter a routing number, if tracking bank details. This value is hidden for users without the View Routing Numbers permission.
US: exactly 9 numeric digits
Canadian:
#####D###(for example,12345D678)
6) For R365 Payments users: Select Exclude from R365 Payments for accounts not used with R365 Payments; otherwise, leave this option unchecked.
If R365 payments is not enabled, skip to step #8.
The Exclude from R365 Payments checkbox controls which fields are required:
Unchecked (default — included in R365 Payments): Bank Account Type, Bank Account Number, Routing Number, Bank, and check format are required.
Checked (excluded from R365 Payments): Those fields are optional.
7) If the account will be used with R365 payments, complete the R365 Payments required fields.
The following fields are required for accounts that will be used with R365 Payments:
Bank – Select from a dropdown of existing banks in R365.
Bank Account Number – Enter a 5–17 digit bank account number, if tracking bank details. This value is hidden for users without the View Bank Account Numbers permission.
Check Format – Select US or Canadian (default: US). Changing this value re-validates the Routing Number.
Routing Number – Enter a routing number, if tracking bank details. This value is hidden for users without the View Routing Numbers permission.
US: exactly 9 numeric digits
Canadian:
#####D###(for example,12345D678)
8) Select a save action.
Three options are available at the bottom of the window:
Cancel: Closes the window without saving. All entered data is discarded.
Save and open: Saves the account and opens the full Bank Account record for additional configuration.
Save and close: Saves the account and closes the window. The new account appears immediately in the bank account list.
Note About Missing Routing or Account Number
If a routing number or bank account number is missing at the time of save, a warning alerts the user but does not block saving.
