AP Capture: Labels in Review OCR Mapping

Updated on 10 Jun 2024
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The AP Capture AI feature uses Optical Character Recognition (OCR) to automate processing of AP invoices or credit memos, saving valuable time and resources. OCR identifies text on an uploaded document and uses the text to automatically complete fields in Documents to Process. If certain fields are filled with incorrect information or if information is missing, users can train the OCR feature by correcting the mapped fields.

The tables below define the field labels and table columns that can be mapped to data on the AP invoice or credit memo.

Field Labels

Field labels assign meaning to individual blocks of text on a document, such as the name of the vendor, addresses, or dates.

Field	Description
buyer_name	Name of the individual or location who placed the order.
invoice_date	Date of the invoice.
payment_due_date	Date when payment is due.
seller_name	Name of the vendor.
buyer_address	Address for the individual or location who placed the order.
invoice_amount	Amount to be paid for items purchased.
invoice_number	Number used to identify the invoice.
net_d	Terms of payment, which determine when net payment is due and if any discounts can be applied for early payment. For more information, see Payment Terms.
service_charge	Additional charges, such as administrative or processing fees.
shipping_charge	Cost of shipping to be paid by the buyer.
shipto_address	Address to which purchased items will be delivered.
shipto_name	Name of the individual or location who will receive the purchased items.
tax_amount	Sales tax to be paid by the buyer.

Table Columns

Tables are most commonly used to extract line items on an invoice, such as the name, quantity, and cost of the items purchased.

Column	Description
Unit_Of_Measure	Unit of measure for the purchased items, usually by weight or volume, such as gallons (gal), pounds (lb), or kilograms (kg).
Description	Description of purchased items.
Product_Code	Code used by the vendor to identify the item, such as the SKU or UPC.
Quantity	Number of items purchased, for each item type.
Item_Name	Name of the vendor item.
Line_Amount	Total amount to be paid for each item type (Price x Quantity).
Price	Price per unit.

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Table of contents

Field Labels
Table Columns