AP Capture: Labels in Review OCR Mapping

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The AP Capture AI feature uses Optical Character Recognition (OCR) to automate processing of AP invoices or credit memos, saving valuable time and resources. OCR identifies text on an uploaded document and uses the text to automatically complete fields in Documents to Process. If certain fields are filled with incorrect information or if information is missing, users can train the OCR feature by correcting the mapped fields

The tables below define the field labels and table columns that can be mapped to data on the AP invoice or credit memo.


Field Labels

Field labels assign meaning to individual blocks of text on a document, such as the name of the vendor, addresses, or dates.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
               

Field

           
               

Description

           
               

buyer_name

           
               

Name of the individual or location who placed the order.

           
               

invoice_date

           
               

Date of the invoice.

           
               

payment_due_date

           
               

Date when payment is due.

           
               

seller_name

           
               

Name of the vendor.

           
               

buyer_address

           
               

Address for the individual or location who placed the order. 

           
               

invoice_amount

           
               

Amount to be paid for items purchased.

           
               

invoice_number

           
               

Number used to identify the invoice.

           
               

net_d

           
               

Terms of payment, which determine when net payment is due and if any discounts can be applied for early payment. For more information, see Payment Terms.

           
               

service_charge

           
               

Additional charges, such as administrative or processing fees.

           
               

shipping_charge

           
               

Cost of shipping to be paid by the buyer.

           
               

shipto_address

           
               

Address to which purchased items will be delivered.

           
               

shipto_name

           
               

Name of the individual or location who will receive the purchased items.

           
               

tax_amount

           
               

Sales tax to be paid by the buyer.

           

Table Columns

Tables are most commonly used to extract line items on an invoice, such as the name, quantity, and cost of the items purchased. 

                                                                                                                                                                                                                                                                                                                                       
               

Column

           
               

Description

           
               

Unit_Of_Measure

           
               

Unit of measure for the purchased items, usually by weight or volume, such as gallons (gal), pounds (lb), or kilograms (kg).

           
               

Description

           
               

Description of purchased items.

           
               

Product_Code

           
               

Code used by the vendor to identify the item, such as the SKU or UPC.

           
               

Quantity

           
               

Number of items purchased, for each item type.

           
               

Item_Name

           
               

Name of the vendor item.

           
               

Line_Amount

           
               

Total amount to be paid for each item type (Price x Quantity).

           
               

Price

           
               

Price per unit.