Workforce: Paystubs

This article reviews employee paystubs within Workforce.

Navigation

Paycheck Runs

Paycheck runs contain all of the paychecks and paystubs for a single pay run. Follow these steps to download paystubs from the Paycheck Runs page:

1. Navigate to the Paycheck Runs page.
2. Click on the desired paycheck run.
3. Click 'Print Paystubs' in the header, or click the printer icon for the desired paystub.

Employee Records

Paystubs for a single employee are accessed on the Payroll tab of their Employee Record. Follow these steps to download paystubs from Employee Records:

1. Navigate to the desired Employee Record.
2. Select the Payroll tab.
3. Click on the desired paystub.

My Pay (Employee Self Service)

Employees can view and download their paystubs from the Earnings section of My Pay on the R365 Mobile App. Follow these steps to download paystubs from My Pay:

1. Scroll to the Earnings section.
2. Click View All Earnings.
3. Click Download to download the desired paystub.

Paystub Layout and Fields

Check Section

The check portion of a paycheck is at the top of the paystub report. The check portion is only included when printing checks from the Paycheck Runs page or through Print & Ship.

When printing paper paychecks for deposit, use the same check stock used for printing checks in AP.

	Button/Field	Description
1	Legal Entity	Name and address of the paying entity. For organizations with Common Payer, the Common Payer will be displayed rather than the employee’s primary legal entity.
2	Pay to the Order of	Name of the employee for whom the check was printed.
3	Memo	The name of the employee being paid, and the employee’s legal work location are displayed in the memo.

Button/Field

Description

Legal Entity

Name and address of the paying entity.

For organizations with Common Payer, the Common Payer will be displayed rather than the employee’s primary legal entity.

Pay to the Order of

Name of the employee for whom the check was printed.

Memo

The name of the employee being paid, and the employee’s legal work location are displayed in the memo.

Paystub Details Section

	Field	Description
	Employer Details	Includes the following details for the legal entity associated with the employee’s primary location: Name Address Phone number EIN (Tax ID) The phone number and Tax EIN reflect the information in the legal entity record at the time the paycheck run was created.
	Additional Details	Includes the employee’s name and a truncated SSN for the employee associated with the paystub. Includes the employee’s legal work location address.
	Pay Run Information	Information for the pay run associated with the paystub, including: Pay Group - Legal Entity associated with the pay run. Pay Beg - First date of earnings included in the pay run. Pay End - Last date of earnings included in the pay run. Check No. - Number of the check issued. All paystubs will have a check number, including payments distributed through direct deposit or pay card. Pay Date - Date payment was issued.
	Pay Run Information Continued	Employee ID - Employee's system-issued unique ID found on their Employee Record. Department - Department associated with the employee's primary job. Location - Primary work location associated with the employee.
	PTO Accrual Details	Information for the employee's accrued and used PTO hours: Hours - Name of the accrual rule associated with the PTO accrual. Accrued - Total hours accrued year-to-date. Used - Total hours used year-to-date. Available - Employee's current PTO accrual balance.
	Tax Withholding Election Details	Information on the employee's tax withholding elections: Tax Data - Withholding election name. Federal - Withholding elections on the federal W4. State - Withholding elections on the associated state form.
	Hours and Earnings	The employee's earnings, broken out by earning type: Description - Name of the earning type. Current Rate - Employee's rate associated with the earning type and pay date. Current Hours - Employee's hours associated with the earning type and pay date Current Earnings - Employee's earnings associated with the earning type and pay date YTD Hours - Employee's total year-to-date hours associated with the earning type. YTD Earnings - Employee's total year-to-date earnings associated with the earning type.
	Taxes	The employee's tax withholdings, broken out by tax: Description - Tax name Previously Applied - This field will remain blank if there are net pay shortfalls, as taxes are not carried over for withholding on future payments. Uncollected Remaining - Employee's total uncollected tax amount. Current - Taxes calculated for the current payment. Collected - Total tax amount withheld from the current payment. YTD - Total tax amount withheld year-to-date. If uncollected amounts remain but there is no Year-to-Date (YTD) history of amounts withheld, the YTD field will display 0.00. However, the uncollected amounts will still be shown to ensure accurate reporting of taxes.
	Deduction Type	Deduction type details: Deduction - Deduction type name. Pre-Tax - When marked with an 'X', the deduction is withheld prior to tax calculations.
	Deduction Amounts	The employee's deduction withholding amounts, broken out by deduction type. Previously Collected Applied - Deduction amount collected for the employee's deduction carryover from previous payments Previously Collected Remaining - Employee's current deduction carryover amount. Current - Deduction calculated for the current payment. Collected - Total deduction amount withheld from the current payment. YTD - Total deduction amount withheld year-to-date. If uncollected amounts remain but there is no Year-to-Date (YTD) history of amounts withheld, the YTD field will display 0.00. However, the uncollected amounts will still be shown to ensure accurate reporting of deductions.
	Employer Contribution	Employer contribution amounts, broken out by deduction type: Current - Employer's contribution amount calculated for the current payment. YTD - Total employer's contribution amount year-to-date.
	Payment Totals	Earning, tax, deduction, previously paid tips, and net pay totals for current payment and year-to-date. Gross - Employee's gross earnings, including previously paid tips, prior to deductions and taxes. Fit Taxable Wages - Employee's earnings that are subject to federal income tax. Taxes - Total taxes withheld. Deductions - Total pre-tax and post-tax deductions withheld. Net Earnings - Employee's earnings after taxes and deductions. Previously Paid Tips - Total tips earnings already paid and not included in net pay amount. Net Pay - Employee's pay for the payment (Net Earnings - Previously Paid Tips).
	Net Pay Distribution	Distribution details for the employee's net pay: Pay Type - Distribution method (Direct Deposit, Check, or Pay Card). Account/Check Number - Truncated account number for pay types of 'Direct Deposit' and 'Pay Card'. Check number for pay type 'Check'. Amount - Amount of net pay distributed to the associated account/check number.