Split rules define penalty pay conditions when an employee works shifts that meet specific split shift or clopening criteria. These rules help ensure compliance with labor regulations and internal pay policies by automatically applying penalty earnings when required conditions are met.
Use split rules to:
Apply penalty pay for split shifts worked in the same day.
Apply penalty pay when required rest periods between closing and opening shifts are not met.
Split rules apply to configured locations and calculate penalties during payroll processing.
Security
Users must have the following permission to access the Split Rules record:
Labor → Labor Rules → Split Rules → View Split Rules
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Navigation
Navigation menu
Select Admin from the left navigation rail.
Expand the Workforce category.
Select Labor rules.
Global search bar
Navigate to pages with the R365 global search bar:
Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.
Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.
Split Rule Buttons and Fields
Header, Name & locations, Minimum wage
Button/Field | Description | |
|---|---|---|
1 | New split rule | Opens the page to create a new split rule. |
2 | Cancel | Discards changes and closes the split rule without saving. |
3 | Create | Saves the split rule using the entered settings. Required fields must be completed to enable this button. |
4 | X (Close) | Closes the new split rule page and returns to the Labor rules page. |
5 | Section Navigation | Indicates the currently displayed section. Click to navigate to the desired section. |
6 | Name | The unique name of the split rule. |
7 | Locations | Displays a dropdown list for selecting one or more locations for the split rule. |
8 | Minimum wage | Displays the minimum wage used when a penalty rate requires minimum wage calculations. |
Split Shift
Button/Field | Description | |
|---|---|---|
1 | Use split shift rule | Enables split shift penalty calculations for the rule. |
2 | Split minutes | Defines the minimum break length between shifts required to trigger a penalty. |
3 | Second shift minimum minutes | Defines the minimum length of the second shift required to trigger a penalty. |
4 | Penalty minutes | Defines the number of minutes applied as the penalty for a rule violation. |
5 | Penalty rate | Selects the pay rate used for the penalty minutes: job wage, minimum wage, or regular rate FLSA. |
Clopening
Button/Field | Description | |
|---|---|---|
1 | Use clopening rule | Enables the clopening rule for shifts worked on consecutive days. |
2 | Minimum rest hours | Defines the required hours of rest between a close shift and a next-day open shift. |
Fixed Penalty Amount | ||
3 | Fixed penalty amount | Selects a fixed dollar amount as the penalty calculation method. |
4 | Fixed amount | Defines the fixed dollar amount applied as the penalty when the fixed penalty amount option is selected. |
Entire Second Shift | ||
5 | Entire second shift | Selects the entire second shift as the basis for the penalty calculation. |
6 | Penalty rate multiplier | Defines the multiplier applied to the penalty rate when the entire second shift option is selected. |
7 | Penalty rate | Selects the pay rate used for the penalty when the entire second shift option is selected. |
Overlapping Time | ||
8 | Overlapping time | Selects the overlapping time between the required rest hours and actual rest as the penalty calculation method. |
9 | Penalty rate multiplier | Defines the multiplier applied to the penalty rate when the overlapping time option is selected. |
10 | Penalty rate | Selects the pay rate used for the penalty when the overlapping time option is selected. |