Transactions are deleted from their transaction record. In order to delete a transaction, the following conditions must be met:
The transaction is part of an open fiscal period.
The transaction has no applied AP payments or credit memos.
The transaction is unapproved.
Deletion Procedure
To delete a transaction, follow these steps:
In the Accounting application, under Transactions, click All Transactions.
Use the search and/or filter options in the column headings to locate the transaction.
Double-click the associated row to open the record.
On the record page, hover over the Action menu and select Delete.
On the confirmation pane, select Yes.
Unapprove Procedure
If the delete option is absent from the Action menu, the transaction is likely approved.
To access the delete option, unapprove the transaction by hovering over the Unapprove menu and selecting Unapprove.
If the unapprove option is absent from the top ribbon, the transaction may be part of a closed fiscal period. For additional considerations, see the "Fiscal Period Status" section below.
Unapply Procedure
A transactions cannot be unapproved it AP payments or AP credit memos have been applied to it.
On the transaction record, click the Apply tab, and examine the Apply column:
Un-check any checked rows and then hover over the Save menu and select Save.
Fiscal Period Status
In order to unapply applied AP payments or credit memos, or unapprove a transaction, it must be part of an open fiscal period. Refer to Determine if a Transaction is in a Closed Fiscal Period for more information.
For information in opening a closed fiscal period, see Reopen a Closed Fiscal Year