Determine if a Transaction is in a Closed Fiscal Period

When trying to match a transaction in your database to a transaction in the Bank Activity page, or trying to unapprove an approved AP invoice, the attempt may fail if the transaction is part of a closed fiscal period. In these situations, the underlying cause may not be immediately evident.

To determine if your transaction is part of a closed fiscal period, follow these steps:

1. In the Accounting module, under the Transactions menu, click All Transactions.

2. Locate the transaction you’re trying to match using the grid's column filtering and search functions.

3. Double-click the associated row.

4. On the transaction record, note the GL Date value and remember it (on the All Transactions grid, this value is called the Posting Date).

5. Click the Distribution tab.

6. Note all values listed in the Legal Entity column:

The next step you take depends on whether your database uses the Advanced Close feature.

With Advanced Close

If your database uses Advanced Close:

1. In the Accounting module, in the top menu, select Account > Fiscal Year > Maintenance.

2. On the Fiscal Year Maintenance page, use the filtering options to examine fiscal periods for the legal entities from the procedure above.

3. Ensure that the transaction's GL date falls within an open period for each legal entity.

Without Advanced Close

If your database doesn’t use Advanced Close:

1. In the Accounting module, under the Administration menu, click Legal Entities.

2. Using the filtering and/or search function of the Name column, locate the legal entity records of the values on the transaction’s Distribution tab.

3. Note the Closed Date value of each legal entity. Ensure that these dates are prior to the transaction's GL date.

If you need to reopen a closed fiscal period, see “Reopen a Closed Fiscal Year”