Classic Vendor Item Record

This article reviews the classic vendor item record. Learn more about vendor items and the new vendor item record here.

1) Item - Select the Purchased Item that this Vendor Item will reference and update

2) Vendor - Select the Vendor record that this Vendor Item is purchased from. You can have multiple Vendor Items that are from the same Vendor for the same Item

3) Purchase U of M - Select the Purchasing U of M for this Vendor Item

• Note: If you purchase this Item from the same Vendor using different casepacks or item numbers, you will need multiple Vendor Items representing the different purchase U of Ms / Item Numbers

4) Vendor Item Number - Enter the Item number for the Vendor Item as it appears on the Vendor Order Guide and on Vendor Invoices. This will be used as the lookup value during imports

• Note: If you purchase this Item from the same Vendor using different casepacks or item numbers, you will need multiple Vendor Items representing the different purchase U of Ms / Item Numbers

5) Primary - Check this box to mark this item as a primary item, which can then filter and regulate Purchase Orders based on that setting. This checkbox also exists in the Purchased Item record on the 'Vendor Items' tab, as shown below

6) Vendor Item Name - Enter the Vendor Item Name as it appears on the Vendor Order Guide / Vendor Invoices.  Used for reference only

7) Split U of M - Select the Split U of M for the Item.  Click here for more information on Split U of Ms

8) Contract Price - Enter the Contract Price for the Vendor Item.  Used in Vendor Contract Price Verification

9) Split Contract Price - Enter the Split Contract Price for the Vendor Item.  Used in Vendor Contract Price Verification

10) Contract Expiration - Enter the Contract Expiration Date for the Vendor Item.  Used in Vendor Contract Price Verification

11) Acceptable Variance % - Enter the Acceptable Variance % for the Contract Price of the Vendor Item.  Used in Vendor Contract Price Verification

Vendor Item Record Deletion

Once Vendor Item records are created and utilized in the system, they should not be deleted. Rather, if this is a new Vendor Item that is unmapped, then follow these instructions to map the Vendor Item.