This article reviews the classic vendor item record. Learn more about vendor items and the new vendor item record here.
Field | Description | |
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1 | Item | Select the purchased Item that this Vendor Item will reference and update. |
2 | Vendor | Select the Vendor record that this Vendor Item is purchased from. You can have multiple Vendor Items that are from the same Vendor for the same Item. |
3 | Purchase U of M | Select the Purchasing U of M for this Vendor Item.
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4 | Vendor Item Number | Enter the Item number for the Vendor Item as it appears on the Vendor Order Guide and on Vendor Invoices. This will be used as the lookup value during imports.
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5 | Primary | Check this box to mark this item as a primary item, which can then filter and regulate Purchase Orders based on that setting. This checkbox also exists in the Purchased Item record on the 'Vendor Items' tab. |
6 | Vendor Item Name | Enter the Vendor Item Name as it appears on the Vendor Order Guide / Vendor Invoices. Used for reference only. |
7 | Split U of M | Select the Split U of M for the Item. Click here for more information on Split U of Ms. |
8 | Contract Price | Enter the Contract Price for the Vendor Item. Used in Vendor Contract Price Verification. |
9 | Split Contract Price | Enter the Split Contract Price for the Vendor Item. Used in Vendor Contract Price Verification. |
10 | Contract Expiration | Enter the Contract Expiration Date for the Vendor Item. Used in Vendor Contract Price Verification. |
11 | Acceptable Variance % | Enter the Acceptable Variance % for the Contract Price of the Vendor Item. Used in Vendor Contract Price Verification. |
Vendor Item Record Deletion
Once Vendor Item records are created and utilized in the system, they should not be deleted. Rather, if this is a new Vendor Item that is unmapped, follow these instructions to map the Vendor Item.
Vendor items that are tied to approved transactions (AP invoices, credit memos) cannot be deleted.