The Bank Withdrawal or Bank Expense form is used to create Payments to non-Vendors and record withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts. Bank Expenses are one of the several ways to create printable checks using Restaurant365. Click here for more information on Printing Checks.
Navigation
Create a Bank Withdrawal
Open the Create Menu.
Under Banking, select Withdrawal.
View an Existing Withdrawal
Open the Accounting application.
Expand the Banking category.
Click Bank Transactions.
Click the number for the desired bank withdrawal.
Bank Expense Buttons and Fields
Checking Account - The bank account that will be the source of the funds for the expense.
Number - Represents the number assigned to the bank expense. This field will auto-populate based on the following conditions:
If a Bank Account is selected, the field uses the next available check number for the selected account.
If no check number is assigned to the bank account, the bank expense auto-number is used.
If neither a check number nor an auto-number is available, the field remains blank and requires manual entry.
This field supports alphanumeric text and can be manually overridden if needed.
Bank expenses created from the add function in bank activity will use the bank expense auto number.
Vendor - The vendor connected with this expense.
Paid To - Enter the payment recipient's name as it will be printed on the check.
Location - Select the Location the payment will originate from. This will be the User's Default Location upon loading the Bank Expense form, but can be adjusted as needed.
Check Memo - Enter a Check Memo line as it will appear on the printed check.
Address - Enter the Address of the Paid To value. The value in the Address field will appear on the printed check. Click ‘Change Address’ to open the Change Address prompt where the address can be entered and saved.
Amount - Enter the total amount of the Payment. The ‘Unassigned Amount’ warning will appear as no Expense Accounts have been assigned yet.
Amount Text - The Amount Text as it will appear on the printed check. This is generated upon entering a value in the 'Amount' field.
Date - Ensure you have the correct date in the ‘Date’ field.
Bank Expense Details Tab
Bank Account Balance - Displays the Bank Account Balance once a 'Checking Account' has been selected in the Bank Expense Header.
Line Account Selector - Select the GL Account where the Expense will be allocated.
Line Amount - Enter the line item amount for the selected GL Account.
Line Comment - Enter a line item comment (optional).
Line Location Selector - Select the line item Location. Will default to the Location set in the Bank Expense Header.
Add / Clear Buttons - Click 'Add' to add the line item to the Details pane. Click 'Clear' to clear fields.
Upload File Button - Click 'Upload File' to open an Attachment prompt where a file can be uploaded and saved with the Bank Expense.
Bank Expense Actions
Delete - Deletes the saved Bank Expense.
Memorize - Creates a memorized transaction using the Bank Expense as a template.
Print Check - Generates a PDF Check using the Print Check prompt.
When printing checks for GL Accounts that have a Bank Account Number tied to it, the system will use the Next Bank Account number on the check over the Next Bank Expense number.
Print Check with Signature - This option will appear for Users with 'Print Check Signature'. Print the check with the Signature uploaded to the Bank Account Record.
When printing checks for GL Accounts that have a Bank Account Number tied to it, the system will use the Next Bank Account number on the check over the Next Bank Expense number.
Email Link - Sends an email with a link from the Bank Expense using Restaurant365. User Email Settings must be configured in order to use this feature.
Void - Void replaces 'Delete' on Approved Bank Withdrawal. Voids the Bank Withdrawal. Click here for more information on Voiding.
Transaction Summary - Run a Transaction Summary Report for the Bank Withdrawal.