The To Do Checklist displays various tabs with items that the system has flagged as requiring setup or attention. If nothing is requiring attention on a specific tab, that tab won't be displayed. The To Do List has the following tabs:
Record Setup - this tab shows a row for each record in the system missing required fields. For example, if a GL Account was missing a GL Type, then there would be a row for that account, and the row would have a comment stating the account is missing a GL Type. Double click the row to open it and add the GL Type. When the list is refreshed, that row will be removed
Payment Type Accounts - this displays Payment Type Account records imported from the POS that need GL accounts assigned
Sales Accounts - this displays Sales Account records imported from the POS that need GL acounts assigned
Job Titles- this displays Job Titles imported from the POS that need GL accounts assigned
System Setup - this displays if any Legal Entity in the system has a discrepancy in beginning balances, such as the open AP transactions entered at Go Live do not equal the AP GL account beginning balance. AR balance is another example of a discrepancy that might show in this tab
Security
The following permissions are required to view the To Do Checklist:
Administration → To Do Checklist → View To Do Checklist
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Navigation
Navigation Steps
Open the Admin application.
Expand the System folder.
Click To do Checklist.
Search
Navigate to pages with the R365 global search bar:
Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.
Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.
Payment Type Accounts
In selecting the desired account on the 'Payment Type Account' tab, make sure to check the box next to the item name and then click the 'Update' button. A pop-up box will appear similar to the one shown below.
GL Account
Payment Group
This is an Exception Type Checkbox - Check the box if you want the item to be an exception on the DSS
Consolidate On Flash Checkbox - Check if you want the Payment Type consolidated on the Flash Report
Save Button - Saves the update
Repeat these steps for each payment Type that needs to be assigned.
Sales Accounts
On the 'Sales Accounts', assign the GL Account and Sales Account Type. Then, click 'Save' to update the Sales Account.
Job Titles
On the 'Job Titles' tab, assign the GL Account, and then click 'Save' to update this field.
System Setup
The 'System Setup' tab displays any discrepancies in your transactions 'at go live', or simply between your Legacy Software and Restaurant365. As Legacy data is entered into your instance, these discrepancies may be updated and not need any additional attention. However, if this notice persists, review your AP Aging report and assign Beginning Balance values.