To and From Addresses in R365 Payments

There are many ways that users can customize To and From addresses in R365 Payments. These are the names and addresses that appear on printed checks, check stubs, and digital check stubs for ACH and vCard payments.

Users might choose to customize the location, legal entity, or vendor name that appears on payments for several reasons. Here are a few examples:

• The default name includes a store number or other information that does not need to appear on checks.

• The To / From name that appears on checks and stubs includes an 'attention to' line or department name that would not otherwise appear as part of the default name.
  

Preferences

On the Miscellaneous tab of System Preferences, the Print Checks From field determines whether the From address on printed checks is pulled from the location or from the legal entity.

Checks printed both locally and through R365 Payments are affected by this field.

Location

On the General tab of the Location record, users can enter an alternate name for the location in the Check Name field. When this field is set, the name in the Check Name field replaces the default name for the location on printed checks, check stubs, and digital check stubs for ACH and vCard payments.

For example, the default location name is 'Location 1 - Store#100'. In the Check Name field, the user can enter 'Location 1' so that, on checks and stubs, the name is simply 'Location 1'.

This is an optional field on the Location record.

Legal Entity

In the R365 Payments section at the bottom of the Legal Entity record, users can enter an alternate name for the legal entity in the Check Name field. When this field is set, the name in the Check Name field replaces the default name for the legal entity on printed checks, check stubs, and digital check stubs for ACH and vCard payments.

For example, the default legal entity name is 'Entity #1, (Foods Co. Inc. Las Vegas)'. In the Check Name field, the user can enter 'Entity' so that, on checks and stubs, the name is simply 'Entity'.

This is an optional field on the Legal Entity record.

Vendor

On the Vendor Additional Info tab of the Vendor record, users can enter an alternate name for the vendor in the Check Name field. When this field is set, the name in the Check Name field replaces the default name for the vendor on printed checks, check stubs, and digital check stubs for ACH and vCard payments.

For example, the default vendor name is 'F&B Company', but the vendor requires that all payments be sent directly to the billing department. In the Check Name field, the user can enter 'F&B Company ATTN: Billing' so that checks are delivered to the right people in a timely manner.

This is a required field on the Vendor record.

The Check Name field on the Vendor record is automatically populated with the same name that appears in the Name field on the General tab. This field can be edited but must contain text before any changes to the Vendor record can be saved.