Time clock configurations define how employees clock in and out. Administrators can set a name, location, and display options, including job selection, schedule enforcement (with R365 Scheduler), break controls, and shift activity. When a location is assigned to a time clock configuration, it will adhere to the time clock rules set in the configuration.
From this page, users can:
Add a new configuration group
Edit an existing configuration group
Review existing configurations
Security
Users must have the following permission(s) to access Time Clock Settings:
Labor
Time Clock
Devices Management
View Timeclock Devices
Edit Timeclock Devices
Add Timeclock Devices
Delete Timeclock Devices
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Navigation
Navigation Menu
Open the Workforce application.
Expand Time & Attendance.
Select Time clock management.
Click the Settings button.
Click Add Group.
Search
Navigate to pages with the R365 global search bar:
Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.
Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.
Time Clock Configuration Details
Button/Field | Description | |
|---|---|---|
1 | Section Menu | Displays the sections in settings: Name & Locations, Job Selection, Scheduling Enforcement, Break Controls, and Shift Activity. Use the side panel or scroll to switch between sections. |
2 | Configuration Sections | Sections of the configurations and their fields. |
3 | Cancel | Closes the time configuration details without saving. |
4 | Save | Saves the time clock configuration. |
5 | Close | Closes the time configuration details without saving. If changes were made, the system will prompt users to save or discard changes. |
Configuration Sections
Button/Field | Description | |
|---|---|---|
Name & locations | ||
1 | Group Name | Name entered for the configuration group. |
2 | Default Rule Checkbox | Sets the current configuration rule as the default time clock rule. All locations not assigned to a time configuration rule will be assigned to the default rule. |
3 | Assigned Locations | Assigned location for the settings group. Multiple locations can be selected. |
Job selections | ||
4 | Job Selection | When checked, the timeclock will prompt employees to select a job when they clock in. |
Schedule enforcement | ||
5 | Link Employee Punches | Associates employee punches with the scheduled job. When selected, additional fields appear to enter minutes before and after the scheduled job.
|
6 | Unscheduled Shifts | Blocks employees from punching in on unscheduled days. When selected, an additional checkbox appears to allow manager override for unscheduled shifts |
7 | Early Arrivals | Blocks employees from punching in too early for scheduled shifts. Enter the number of minutes allowed. When selected, an additional checkbox appears to allow manager override for early arrivals. |
8 | Late Arrivals | Blocks employees from punching in late for scheduled shifts. Enter the number of minutes allowed. When selected, an additional checkbox appears to allow manager override for late arrivals. |
Break controls | ||
9 | Meal Break Controls | Adds a meal break button in employee punch options. When selected, an additional checkbox appears to block employees from returning from meal breaks until the set number of minutes has passed. |
10 | Rest Break Controls | Displays a rest break button in employee punch options. When selected, an additional checkbox appears to block employees from returning from rest breaks until the set number of minutes has passed. |
Shift activity | ||
11 | Shift Activity Checkbox | Displays active and inactive employees on the log-in screen. |