Payment Run Approvals (Mobile)

Payment Runs can be managed using the R365 Mobile App. Users can view, modify, and approve Payment Runs to generate payments. To access this feature, Payment Run Approvals must be enabled.

Learn about managing Payment Runs via web browser.

Security

Users with at least ONE of the following Permissions will be able to view the AP Approvals screen:

Accounts Payable → AP Invoices → Approve AP Invoices
General Ledger → Journal Entries → Approve AP Journal Entries
Accounts Payable → AP Payment Runs → Approve AP Payment Runs
Food → AP Invoices → Approve AP Invoices

Only users with the 'Approve AP Payment Runs' permission can Approve Payment Runs.

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation

Navigation Menu

Select More from the bottom tab bar.
Select Payment run approvals.

Payment Runs Screen

	Button/Field	Description
1	Back button	Returns to the previous screen.
2	Quick Filters	Filters the Payment Runs screen to show only the selected runs and deselects the filter when tapped again. Filter options include: My Approvals – When Workflows is enabled, displays all unapproved transactions assigned to the user and waiting for approval. Overdue – Displays all unapproved transactions waiting for approval beyond their due date. Due Today – Displays all unapproved transactions with an approval due date of the current day. This Week – Displays all unapproved transactions with an approval due date within the next seven days.
3	Unapproved tab	Displays all unapproved payment runs.
4	Approved tab	Displays all approved payment runs.
5	Search	Filters payment runs based on the entered characters.
6	Filter Menu	Opens the filter menu to sort payment runs by location, date range, or bank account.
7	Payment Run	Displays the payment run name or identification, account, date, amount, location, and type. Tap to open the Payment run details screen. When Workflows is enabled, the user's profile icon will appear next to the transactions assigned to the user.

Approving Payment Runs

Tap an individual payment run to open the Payment run details. Users can choose to remove invoices before tapping 'Save' or 'Approve.'

Payment Runs Details Screen

	Button/Field	Description
1	Back button	Returns to the previous screen.
2	Filter Menu	Opens the filter menu to filter by Vendor.
3	Vendors tab	Displays all unapproved payment runs.
4	Basic info tab	Displays information about the payment run, including: Bank Account Location Payment Date Status Note
5	Balance before and after	Displays account balances before and after the payment run based on the selected invoices.
6	Add note	Opens the ‘Note’ field on the Basic info tab to add a note to the payment run.
7	Vendor toggle	Excludes all invoices from the vendor when toggled off.
8	Vendor	Tap to open the vendor Invoice list to review and select invoices to include in the payment run.
9	Payment run total	Displays the number of invoices selected and payment total.
10	Save	Commits changes made to the payment run.
11	Approve	Approves the payment run.

Invoice List

Tap a vendor from the payment run details screen to open the Invoices screen. The list of Invoices can be modified before approving a payment run.

	Button/Field	Description
1	Back button	Returns to the previous screen.
2	Balance before and after	Displays account balances before and after the payment run based on the selected invoices.
3	Invoice toggle	Tap to include or exclude the invoice from the payment run.
4	Expand invoice	Tap the arrows to expand the information on the invoice. Each invoice shows: Invoice amount Invoice type (i.e. Auto Direct Debit) Priority Location Due Date View Invoice option
5	View invoice	Tap to view the AP invoice.
6	Vendor total	Total amount of the selected invoices out of the payment run total.
7	Done	Tap to finish modifications and return to the payment run details screen.