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    R365 AP Payments Report
    • 10 Oct 2024
    • 2 Minutes to read
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    Contents

    R365 AP Payments Report

    • Updated on 10 Oct 2024
    • 2 Minutes to read
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    Article summary

    The R365 AP Payments Report generates a count of completed payments made using R365 Payments. Payments are listed by payment type and bank account. When expanded, the report displays a list of transactions that make up each payment. With the addition of this report, R365 Payments users gain improved tracking and better insight into how R365 processes their payments and sends those payments on to their vendors. All processed payments are included in this report, including voided payments.

    Fees assessed on Check and ACH payments are flat rates per payment.


    Rebates granted for vCard payments are based on a percentage of dollars spent.

    Navigation

    1. In the Reports section of the left navigation pane, select My Reports.
      The My Reports screen opens.

    2. At the top of the My Reports screen, select Banking.
      The screen generates a list of reports in alphabetical order.

    3. Locate the R365 AP Payments Report.

    4. Select Customize to adjust the report parameters and run the report.

    Report Parameters

    Field

    Description

    1

    Start

    First date to include in the report. The Start and End date fields create a date range for which the generated report displays data.

    2

    End

    Last date to include in the report. The Start and End date fields create a date range for which the generated report displays data.

    3

    Bank Account

    Bank account for which to display transactions that were made using R365 Payments.

    4

    Detail Level

    If Detail is selected, the report displays more information about the transactions, including the payment number, vendor, date, and amount.
    If Summary is selected, the report shows an overview of the transactions.

    5

    View options

    This section provides options to select, save, edit, or delete a report view.

    6

    Run

    Generates the report.
    The green arrow button opens a drop-down from which users can Export, Email, or Print the report.

    Report Columns

    All processed payments are included in this report, including voided payments.

    Column

    Description

    Legal Entity

    Legal entity associated with the transactions.

    Location

    Location associated with the transactions.

    Bank Account

    Bank account used to make the payments.

    Payment Type

    Indicates the method of payment: Check, ACH, or vCard.

    Payment Total

    Total amount of the R365 Payment.

    Payment Count

    Number of payments included in the R365 Payment.

    Payment Number

    Number used to identify the payment in the system. This number can also be used to quickly locate the payment in AP Transactions.

    This column is only displayed if Detail is selected on the Detail Level parameter.

    Vendor

    Vendor to whom the payment was sent.

    This column is only displayed if Detail is selected on the Detail Level parameter.

    Date

    Date Entered for the Payment.

    The date manually entered during payment creation, which may differ from the actual payment submission date.

    This column is only displayed if Detail is selected on the Detail Level parameter.

    Issued Date

    Date the payment was sent to the vendor.

    This column is only displayed if Detail is selected on the Detail Level parameter.

    Cleared Date

    Date the payment has been confirmed by the vendor’s bank.

    This column is only displayed if Detail is selected on the Detail Level parameter.

    Amount

    Amount paid to the vendor.

    This column is only displayed if Detail is selected on the Detail Level parameter.

    Email, Export, or Print the Report

    This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.

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