Accrual Policy Types

Start Accruing

Employees will begin accruing hours a set number of days after their hire date.

Hours Increment

Employees will be able to request time off in 2, 4, or 8 hour increments or freely without restriction.

Start Using

Employees will be able to use their accrued time off a set number of days after their hire date.

X hours accrued per X hours worked

The accrual rate that employees accrue hours. The accrual rate is calculated as:

Number of hours accrued / Number of hours worked

Example:
Configured Rule: 2 hours accrued per 40 hours worked
Accrual Rate: 2/40 = 0.05
Employees will accrue 0.05 hours per hour worked

Accrue on Non-Worked Hours

Determines if 'non-worked' hours, such as hours associated with 'sick' earnings, are included when calculating an employee's total worked hours.

Calendar Year End Date

Date that accrued hours will expire each year.

Negative Balances

Determines if employees can request more time off hours than they have accrued. When enabled, employees will be able to submit time off requests that will result in a negative accrual balance.

Maximum Balance

The maximum balance of hours an employee can accrue in a single year.

When left blank, there is no maximum balance the employee can accrue.

Tenure Bonus

When enabled, the accrual rate and maximum balance for the employee can be increased based on their tenure with the company.

Tenure is configured as the number of worked years since the employee's hire date.

For each level of tenure bonus, the accrual rate must be increased. Increasing the maximum balance is optional.

Multiple levels of tenure bonus can be configured.

Carryover

If enabled, employees' current accrual balances will be carried over on the set 'calendar year end date'. Otherwise, their current balances will expire.

The percentage of the employee's balance and maximum hours to carry over can be defined.

Carried-over hours can be set to expire after a set number of days.

Pay Out Expired Hours

If enabled, when an employee's accrued hours expire, earnings associated with the rule will be added to the DSS.

Date of Accrual

If birthday is selected, the employee will accrue the set number of hours on the birthday set on their employee record.

If the employee does not have a birthday set on their employee record, accrual rules with this configuration will not be assignable to them.

If anniversary is selected, the employee will accrue the set number of hours on the hire date set on their employee record.

If the employee does not have a hire date set on their employee record, accrual rules with this configuration will not be assignable to them.

If a custom date is selected, all employees will accrue the set number of hours on the custom date.

If recurring period is selected, all employees will accrue the set number of hours on a set schedule; weekly, bi-weekly, or monthly.

Hours Accrued

Fixed number of hours to be accrued on the selected date. 

Start Accruing

Employees will begin accruing hours a set number of days after their hire date.

This setting is only used for recurring period configurations.

Hours Increment

Employees will be able to request time off in 2, 4, or 8 hour increments or freely without restriction.

Start Using

Employees will be able to use their accrued time off a set number of days after their hire date.

Calendar Year End Date

Date that accrued hours for a recurring period will expire each year.

Negative Balance

Determines if employees can request more time off hours than they have accrued. When enabled, employees will be able to submit time off requests that will result in a negative accrual balance.

Maximum Balance

The maximum balance of hours an employee can accrue in a single year.

When left blank, there is no maximum balance the employee can accrue.

Tenure Bonus

When enabled, the fixed accrual hours and/or maximum balance for the employee can be increased based on their tenure with the company.

Tenure is configured as the number of worked years since the employee's hire date.

For each level of tenure bonus, the fixed accrual hours must be increased. Increasing the maximum balance is optional.

Multiple levels of tenure bonus can be configured.

Carryover

If enabled, employees' current accrual balances will be carried over on the date of accrual each year. Otherwise, their current balances will expire.

The percentage of the employee's balance and maximum hours to carry over can be defined.

Carried-over hours can be set to expire after a set number of days.

Pay Out Expired Hours

If enabled, when an employee's accrued hours expire, earnings associated with the rule will be added to the DSS.