Print Paper W-2s

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Paper W-2s can be printed in bulk from the Workforce Documents page or individually from employee records.

Paper & Envelopes for Printing W-2s

W-2 forms are printed on either plain or blank perforated paper; both are acceptable to the agency.

When printed on 8 1/2” by 11” paper, the employee’s address aligns with the left window of a standard No. 10 business envelope (41/8” by 9-1/2”)

Follow these steps to print the W-2s for all employees associated with the legal entity:

2) Click the menu icon for the desired W-2 file.

3) Select Download.

A zipped file containing PDFs of W-2s for all employees will be downloaded.

4) Print the desired downloaded PDFs through a PDF viewer.

Follow these steps to print a W-2 for a single employee:

1) Navigate to the desired employee’s employee record.

2) Select the Payroll tab.

3) Select the desired Annual Statements year.

The Annual Statements year is not displayed when the employee does not have W-2s for multiple years.

4) Click the desired W-2.

The W-2 will automatically be downloaded as a PDF.

5) Print the downloaded PDF through a PDF viewer.

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