Positive Pay Overview & Reports

The Positive Pay feature (sometimes referred to as Safe Pay) allows users to export a list of checks from R365 in a format to be uploaded to a bank. The purpose of the upload is to alert the bank of these checks so they can be cashed. This is a service offered by many banks to ensure that only approved checks can be cashed.

Positive pay exports can be produced on the payment run. To produce the positive pay export file, the positive pay report must first be assigned on the bank record. View information on the Positive Pay report in My Reports.

Restaurant365 is also capable of producing ACH exports. Click here for information on ACH Reports.

Positive Pay Setup

1. Open the 'Banks' list (not Bank Accounts) located in the 'Administration' subsection of the Accounting module

   

2. Open the Bank record that will be used to create positive pay exports

3. Type the name of the positive pay report into the Positive Pay Report field (see table below for all available report names)

   

4.  Save the Bank Record

Using Positive Pay

Positive pay export is accessible for checks created using the Payment Run feature only. It is accessible during the payment run and after closing the payment run. Perform the following to access positive pay from a payment run: 

1. After creating the checks a screen will pop up with a button titled 'Export Positive Pay', click this button to produce the positive pay export file

   

2. Follow your bank's procedures to properly upload the file

To access positive pay after the payment run is closed, navigate to 'My Reports' and use the 'Positive Pay Export' report found on the Banking tab. Customize the settings the click the 'TXT' button to export the report.

Example Positive Pay Exports and Report Names

In the following table are the current positive pay report names, along with a sample export file for each report. All samples were produced using the following sample data:

Vendor Name: Utility Vendor

Payment Date: 3/27/18

Checking Account: 1020 - Checking 1

Location: Location 100

Next Check Number: 448

Total Check Run (1 check): $600.00

Vendor Bank Account / Routing Numbers: 123456789 / 987654321

* Click the link to download a copy of the output file or select the image to view .