POS Integration Overview

Restaurant365 integrates with many POS systems. This article provides an overview of how integrating these systems allows data to flow freely between your POS system and the R365 platform. Click here to learn more about POS Integration Settings.

Overview

System Requirements

If the POS system is cloud-based, there are no system requirements for the local device. Otherwise, the local device that is housing the integration must have at least .NET 4.6.1 and Internet Explorer 9+.

Frequency

The integration can be configured to run automatically each night. It can also be run on-demand at the end of the day by one of the store managers.

Data Flow

In most cases, data flows one-way, from the POS system to Restaurant365. Restaurant365 does not pass any information back to the POS system, except for the following systems:

• PAR Brink POS

• Brinks Smart Safes

Data

The integration pulls detail records from the POS into Restaurant365 each time the integration is run. Below is a sampling of the the type of data that can be transferred to Restaurant365.

• Detailed sales ticket info

• Menu items

• Time of sale

• Server

• Tenders (cash, credit card, gift card, etc.)

• Discounts

• Coupons

• Sales Tax

• Etc.

  • Daily Totals

  • Guest Count

  • Average Check

    • Labor Details

    • Employee

    • Clock in time

    • Clock out time

    • Job Code

    • Overtime

    • Pay Rate

Daily Sales Summary Journal Entry

The integration creates a transaction in Restaurant365 called a Daily Sales Summary (DSS) for each day and each restaurant location. Part of the Daily Sales Summary transaction is a Journal Entry transaction that records the revenue, tenders, and discounts from the sales tickets in the POS system. 

Restaurant365 maps the sales and receipt details from the POS system to General Ledger accounts using Sales Accounts and Payment Type Accounts (in Restaurant365). The Sales Accounts always determine the credit side of the entry. Payment Type Accounts always determine the debit side of the entry.

Journal Entry to Accrue for Hourly Labor

The integration creates a Journal Entry in Restaurant365 that accrues the labor expenses from time entries in the POS system.
R365 maps the time entry details from the POS system to General Ledger accounts using Job Titles (in R365). Job Titles always determine the debit side of the accrual. The credit account (or liability) is set on the Location Setup window.