Payroll journal entries record payroll-related financial transactions, including wages, taxes and deductions, within the general ledger. These entries reflect payroll data imported from a payroll provider or manually entered to align labor expenses with financial reporting. Payroll journal entries are used to reconcile labor accruals from POS data for each day of the pay period.
Payroll journal entries can be entered manually or imported using a Payroll JE Import Template.
This article references the updated journal entry experience which was enabled for all customers in Q3 2025.
The option to switch to the classic payroll journal entry will be removed in Q4 2025.
Security
The following permission is required to create a journal entry:
General Ledger → Payroll Journal Entries → Create Payroll JEs
Importing a Payroll Journal Entry
To begin importing a payroll journal entry, download the Payroll JE Import Template.
Using the template, enter the necessary payroll information.
In the Type column, enter 'Payroll' for each row.
(Otherwise, the file imports as a standard journal entry.)In the top ribbon menu, hover over the Account option and select Import Journal Entry.
The Import Journal Entry page opens in a new tab.(Optional) Select Import as Approved to mark the new payroll journal entry as approved upon creation.
Select Payroll Journal Entry to indicate that the file should create a payroll journal entry.
Two new fields appear: Payroll Start Date and Payroll End Date.In the Payroll Start Date field, enter the first date of the pay period in which to record the payroll journal entry.
In the Payroll End Date field, enter the last date of the pay period in which to record the payroll journal entry.
Click Select Files.
A file manager window opens.Select the file to import from your device.
The page updates to display the status of the import.
